Product updates

Brex has launched Spring Release 2025, introducing custom fields that bring your own data into Brex, custom roles with granular user permissions, and a new policy engine that can make any rule a reality. Plus a new home page, invoicing, and much more.

For any Early Access features, please reach out to your Brex Representative to learn more.

Custom Fields

• Brex now enables Custom User and Accounting Fields, allowing you to import and apply custom employee attributes from HR systems like Workday, Rippling, Paylocity, and more. These fields enhance spend controls, approvals, and reporting across the platform.
  • Streamlined integrations: Bring HRIS, ERP, and other custom fields into Brex to customize approvals, spend limits, and reporting.
  • Enhanced automation: Configure these fields in Expense Policies, Accounting Rules, and Approval Chains.
  • Improved visibility: Filter reports and searches by User fields for precise data insights.
• Additionally, admins can now efficiently update employee data with CSV Import for User and Accounting Fields. This feature allows bulk uploads of custom User fields, ensuring smooth data management.
  • Faster updates: Import large datasets seamlessly.
  • Improved accuracy: Ensure correct mapping of User fields.

Fields Library

• Introducing the Fields Library, a centralized location for managing all fields across HRIS, ERP, and Brex.
  • Unified field management: View and control all HRIS and ERP fields in one place.
  • Automate workflows: Configure dependencies, visibility rules, and automations.
  • Enhanced control: Manage spend classifications and approval processes more effectively.

Find the Fields Library under your Accounting Dashboard. Learn more about it here.

Value Rules for Dependencies & Field Value Visibility

• Improves compliance and accuracy by setting field conditions based on role, location, and budget to refine spend classifications.
  • Better data control: Ensure only relevant users see specific fields.
  • Custom dependencies: Define field relationships based on company policies.

Learn more about it here.

Accounting Manage Automation page

• A centralized space to manage accounting-related automation.
  • Centralized management: View and adjust accounting rules in one dedicated space.
  • Improved efficiency: Easily create, track, and manage automations.
  • Real-time monitoring: Ensure seamless financial operations with live tracking.

Learn more about it here.

Custom Roles (Premium+, Early Access)

• Take control of admin permissions with Custom Roles. Now, you can create, manage, and assign admin roles with precise access controls, moving beyond default roles like Card Admin and Bookkeeper. This feature ensures that each user gets exactly the permissions they need.
  • Customize access: Define granular role-based permissions tailored to your organization’s needs.
  • Enhance security: Protect sensitive data with role-specific access controls.
  • Scale effortlessly: Modify roles as your organization grows.

Learn more about Custom Roles here.

Policy Engine (Early Access)

• Enhancements will enable customers to begin managing policies quickly, with minimal setup, and added flexibility with If That Then This statements in the new Policy Builder.

Improved Essentials Onboarding (Essentials only)

• New Essentials customers will have multiple options to get started with pre-configured default policies that are ready to be tailored to meet their needs. Learn more about it here.

Admin Home

• New homepage for customers: We are introducing a new Admin Homepage for all Brex Admins. Admin Home will enable admins to view important company metrics, check account and credit balances, and access commonly used shortcuts.

Invoicing for Brex Business Account

• Invoice Payment Links: Recipients of an invoice can now pay directly from a payment link within their email inbox. Learn more about it here.
• Automated Email Reminders: Customers now no longer need to worry about manually following up on invoices, as they can set up automated email reminders to recipients. Learn more about it here.
• Recurring Invoice Setup: We are introducing additional settings, allowing customers to automatically create and send invoices on a recurring basis. Learn more about it here.
• Auto-Payment Status: We are making it easier to track a status of invoices by introducing auto-reconciliation of payments. If the recipient includes a memo in their ACH or wire payment, the status of the invoice will be updated automatically. Learn more about it here.
• Updated Brex Business Account Tables: Easily manage your invoices via additional filters and custom columns.
• And more: In addition to the items above, customers will now also be able to attach PDFs to invoices, add PO numbers, and allow AP clerks to support with invoices.

Enhanced Bill Pay Features

• Bulk Approvals: Handle approvals for bills in bulk. Learn more about it here.
• Rule-Based Bill Pay Approvals (Early Access): Enhanced approval automation allows customers to craft approval workflows based on various criteria to tailor their processes for their unique use cases.

Vendor Tax Automation

• New vendor portal features to support collecting and managing key tax information.
  • Vendor 1099 Export - Users can identify vendors as 1099-eligible, and export vendor tax information and spend data for tax accounting, or 3rd party 1099 producers.
  • Vendor w9 LLMs scanning - Users will be able to upload W9 files wherever they would provide W9 information, and Brex will leverage our computer vision / LLM tools to extract information for them.

Learn more about it here.

Reimbursements as Vendor Bills

• Brex now allows reimbursements to be exported as vendor bills, offering greater control over transaction presentation in ERPs like NetSuite and QuickBooks Online.
  • Automated vendor mapping: Match employees as vendors for streamlined reporting.
  • Accurate financial records: Ensure reimbursement statuses update automatically.
  • Easier invoicing for QuickBooks Online: Keep track of billable expenses submitted by employees, making it easier to invoice them in QuickBooks Online.

Configure this feature in your Accounting Settings. Learn more about it here.

Sage Intacct Bill Pay Support

• Customers can auto-sync bill information from Brex Bill Pay directly into their Sage Intacct. Learn more about it here.

Global Expansion

• With the expansion of our global capabilities to India and Israel, you can now easily repay employee reimbursements in local currency. This feature is in early access. Additionally, automate card payments from local bank accounts in Australia, and pay card bills directly in local currency in South Africa, the UAE, and Israel.

Accounting Accruals (Premium+)

• Ensure a seamless month-end close with enhanced Spender Preparation & Accruals for ERP Systems.
  • Flexible workflows: Spenders can edit accounting fields during the Accounting Review stage, including expense categories and VAT.
  • Accurate expense tracking: Prepare and export accruals as auto-reversing journal entries.
  • ERP compatibility: Supports NetSuite, QuickBooks Online, Sage Intacct, Oracle Fusion, and Workday Financials.
  • Improved accuracy: Admins are notified of changes before export.

Enable this feature in Accounting Settings. Learn more about it here.

Xero Integration Enhancements

• Simplify accounting with a more robust Xero integration. Users can now access powerful new capabilities, including accounting exports, bank feeds, and bill pay.
  • Automated upgrade: Existing customers will be auto-migrated, unlocking enhanced functionality.
  • Enhanced accounting exports: Streamline reconciliation with improved data accuracy and reporting.
  • Automated bank feeds: Keep your records up to date with real-time transaction syncing.
  • Bill pay integration: Manage vendor payments directly within Xero for a smoother workflow.

Learn more about the updated Xero integration here.

Embedded: Brex for NetSuite (Early Access)

• Embedded NetSuite: We are introducing the ability to upload bills or invoices into NetSuite, gather approvals in NetSuite, and initiate Brex card payments for those invoices within NetSuite Accounts Payable. Learn more about Brex for NetSuite here.

Embedded: BrexPay for Navan

• Physical Cards for Navan: Customers can now create and manage physical Brex cards within Navan for employees. These cards will enforce Navan policy. Previously, BrexPay for Navan only supported central travel payments. Learn more about it here.

Embedded: Brex for GEP

• Customers can now pay vendor bills with Brex cards, directly within GEP and SAP Taulia (coming soon), allowing you to seamlessly integrate Brex virtual cards into their procurement workflows, enabling secure vendor payments, maximizing rewards, optimizing credit, improving cash flow, and achieving 100% reconciliation.

Continuous Card Improvements

• Card Activity Log: Admins and cardholders can now view a card’s activity log, which lists events such as when the card was issued, when it was activated, if/when it had a PIN assigned to it, and locking or unlocking history. Each action will also list the name of the user who carried it out. Learn more about it here.
• Spend Continuity: With this release, customers can now also replace an existing card or order a physical card for an existing virtual card while keeping the same card number. This will improve the experience of replacing cards without having to update vendors with the new card number. Learn more about it here.

Wallet Updates

• We’re making a small update to your Wallet page! These changes are mostly visual improvements, but here’s what’s new: If you only have one spend limit, the 'Switch Limit' option will no longer appear. The spend limits selection will now only show limits you own, but you can still search for others. Plus, we’ve made some copy updates to the filters.

Smart Search Updates

• You can now use the search bar in your dashboard to search through your banking accounts, transactions/invoices and quickly access account information like routing number or wire instructions. Learn more about it here.

Auto-Transfers

• Customers can set up automatic deposits from any external bank account or for transfers between checking, treasury, and vault based on a specific threshold. This allows you to easily manage operating cash across your accounts. Learn more about it here.

Travel Initiatives

• Book with rewards directly within Brex travel - Admins will be able to book and use their rewards points through Brex Travel instead of a separate Rewards Travel portal. Clicking Book Flights & Hotels via the Rewards tab will bring admins to a screen where they can enable Brex Travel or view existing Rewards trips. Learn more about it here.
• Unlock new travel insights in admin reports (Early Access) - Make admin insights more useful with new reporting metrics. Learn more about it here.
• Add new bookings to existing trips - Using the " Add booking to " dropdown menu, you can easily add new flight, hotel, car, or rail bookings to existing trips without incurring additional trip fees. Learn more about it here.

For a full list of the Spring Release '25 updates, click here.

Fall Release 2024

Brex has launched Fall Release 2024, bringing you a new Impact Dashboard that shows detailed metrics on how using Brex helps you make every dollar count—across spend controls, time savings, and earnings. We also added a smarter search experience, new local-currency bill pay, and 50+ great new features.

Impact Dashboard

• Impact Dashboard: Introducing a new tab called Metrics to provide users with a snapshot of insights on their usage of Brex and how they can maximize their use by adopting other additional features. Learn more about the metrics dashboard here.
  

Global bill pay

• Locally funded bill pay: You will be able to flex advantages and maximize value from our multi-entity product as we will soon support locally funded bill pay. This will be limited to some countries. This feature will be available at the end of September, for more information about locally funded bill pay, learn more here.
• Bill pay local currency wires: We will soon extend the support for local currency wires into our bill pay product. This feature will be available at the end of September, learn more information about local currency wires here.
• Bill pay polish: We are continuing to elevate our bill pay product by adding the ability to update the payment date of a scheduled bill, auto-approve recurring bills (available in October), and improving the UI for the new bill pay create form. Learn more information about this feature here.

Spend migration dashboard

• Spend migration: We are making it easier for you to migrate current credit card spend to Brex via the Account Management Surface (AMS) or the Card and Limits page. Customers will have the option of uploading their vendor information either by uploading a card statement or by selecting vendors manually. This will allow for easier spending when using Brex. Learn more about this feature here.
  

Bill pay card recommendations

• Send card to vendor via Email: Customers can choose to pay a bill by a one-time virtual card; they can now securely share the card information via our vendor portal. This feature will be early access, with general access being available in October.
  

Smart search

• Smart search: Customers will now be able to take advantage of a global search experience to navigate through their Brex Dashboard and will allow for an enhanced user experience. You will be able to find and highlight keywords and upon searching, the functionality will help you find exactly what you are looking for! For more information about our global search functionality, view the demo here and learn more here.

Cards and limits enhancements

• Cards and limits polish: Customers will now be able to filter for more options through their Cards and Limits page. These filters will extend capabilities to filter and group cards by card form, department, and the assigned limit. This feature will be available in early access, with general access in October.
• Limit groups: Allowing for a new way to easily manage and adjust multiple spend limits in bulk simultaneously. This feature will be early access, with general access being available in October. View the demo here.
  

Optional spend limits

• Optional spend limits for bills and reimbursements: Customers will now have the option to bypass selecting a spend limit when submitting a reimbursement or a bill for approval. If enabled, a default and customizable policy will be applied to the expense so that the necessary approvals happen and there is minimal friction throughout the experience. This feature will be available in early access, with general access end of September. Learn more about this functionality here.

Smart tables

• Smart tables: We previously launched smart tables across the dashboard. We are now expanding smart tables to even more of our tables in the Brex dashboard. This means that new features like, header pinning, custom field filters, saved views, and compact views are now available on the Bills, Teams, Accounting and Cards & Limits pages.

Vendor management enhancements

• Import vendors from ERP: This feature will allow customers to import vendors and link existing vendors from a customer’s ERP integration to help their seamless setup and start on Brex. This feature will be early access, with general access being available in October.
• Upgraded vendor portal: Customers can now add and request vendor submission of additional company information, including W9s, company type, and tax information. This feature will be available in early access, with general access in October.
• Merchant deduplication: With this launch, we are deduplicating card merchants in order to provide better controls. You’ll notice the top merchants are synced and consolidated.
  

Brex Embedded expansion

• New partner integrations with GEP, SAP Taulia, and HRS: Seamlessly create Brex virtual cards within your Accounts Payable, ERP, and travel platforms. Enjoy all the benefits of Brex without disrupting your current processes. Convert check, ACH, and wire payments to card payments within existing workflows, with seamless reconciliation. Learn more about this feature here.
  

Brex Assistant commenting

• Assistant commenting: When an out-of-policy expense needs additional context to be evaluated properly, Brex Assistant will ask the employee directly for more details. This will save expense reviewers tons of time and hassle when managing expenses and ensure they only review expenses with all the necessary context. View the demo here, and learn more about commenting here.

Local autopay

• Local autopay: Customers have the ability to link foreign (non-US) bank accounts for auto-debiting and paying their Brex statement. Learn more about how to add a local autopay account here.

Accounting accruals

• Accounting accruals: Customers can now prepare and export transactions as accruals, allowing them to auto-reverse on a future date. This is a common practice when transactions aren't fully approved or categorized by the time books need to close. Additionally, reimbursements can be submitted within the Accruals feature. The feature can be enabled via a new toggle on the integrations settings page. View the demo here, and learn more about this feature here.
  

Accounting enhancements

• Accounting enhancements: We introduced several updates to enhance the first-time user experience for accounting, including improvements to export validation, a new integration settings page, and improved entity mapping before export. These changes aim to address common issues and provide clearer guidance throughout the setup and export process. Learn more about it here.
• Accounting automation enhancements: Accounting automation enhances user experience by providing clear visibility into the effects of rules or suggestions before they are implemented. We've introduced a feature that allows users to preview the impact of rules, along with a list of transactions that would have been affected by these rules. This preview functionality aims to increase user confidence in creating rules, thereby encouraging more extensive use of automation without the fear of making errors. The goal is to improve the overall automation rate by providing this added layer of reassurance. Learn more about these features here.
• Dependent lists: Dependent lists are a powerful feature in Brex that allows different lists to be connected in a logical sequence to each other. These lists are particularly useful in scenarios requiring structured data entry, such as project phase tasks or complex certifications. This feature is designed to streamline workflows by ensuring that the options available in one field are directly influenced by the selection made in a previous field. Dependent lists enable administrators to configure fields in a way that guides users through a sequential process. This functionality helps to reduce errors and ensures that data is entered consistently. This feature will be early access only.

Automatic ERP field syncing

• Automatic ERP field syncing: We added a feature that ensures your Brex ERP data is refreshed daily and designed to keep ERP Fields updated automatically, reducing the need for manual updates. This feature will need to be toggled on in order to activate the auto-refresh setting and to benefit from automatic updates. Manual refresh options will remain available for those who prefer them. Learn more about ERP Field Syncing here.

Sage Integration improvements

• Sage Integration improvements: The Sage Intacct integration functionality has been improved to better the connection between Brex and the ERP system. This update addresses previous gaps and introduces new features and improvements, including automated reimbursements, repayments, and more. Learn more about the Sage Intacct integration here.
  

Brex ProAccess enhancements

• Brex ProAccess enhancements: The latest update to ProAccess introduces the ability for bookkeeping firms to prepare bills using Bill Pay on behalf of their customers. This enhancement enables firms to customize employee access to the Bill Prep feature, ensuring specific team members can manage the billing process for designated customer accounts. When ProAccess users log into Brex, they are presented with a customized portal featuring tabs for "Clients" and "Teams." The "Clients" tab displays a list of customer accounts the user can access. By selecting a customer account, the user can login and navigate the Brex dashboard in the same way they would within the standard Brex environment. Learn more about ProAccess here.

Custom rules in Essentials

• Custom rules in Essentials: Custom rules allow the auto-coding of transactions that share similar expense fields. This decreases the amount of manual categorizations customers have to make when closing books. Previously, we have only allowed the ability for Custom Rules on the Premium, Enterprise, and Smart Card packages. With the most recent upgrade, customers on our Essentials platform will be able to take advantage of custom rules with their respective ERP integrations. Learn more about custom rules here.

For any Early Access features, please reach out to your Brex Representative to sign up.

For a full list of the Fall Release '24 updates, click here.

We're excited to share the next iteration of the Brex business account, which existing users will have access to later this summer. The new account structure includes:

New Primary Checking: Fully equipped Checking accounts* through Column N.A., Member FDIC, with fast global payments in more currencies than ever and up to $250K of FDIC insurance.

Separate accounts for Treasury & Vault: With Treasury, you'll continue to have access to the same money-market fund and high-yield earnings. With Vault**, your funds are protected with up to $6M in additional FDIC insurance coverage through our program banks.

Learn more about Brex business accounts here.

* Brex is a financial technology company, not a bank. Checking accounts and Banking Services provided by Column N.A., Member FDIC.

** Treasury and Vault are offered by Brex Treasury LLC, Member FINRA and SIPC. Vault accounts allow customers to sweep cash into program banks. Brex Treasury is not a bank nor an investment adviser. Yield is variable.

Summer Release 2024

Brex has launched Summer Release 2024, bringing power and simplicity to your Brex experience. Introducing AI-powered accounting with continuous close, a simplified card control center, bill pay that makes you money, and blazing-fast UI with 100+ improvements.

Accounting

• New accounting dashboard (early access): We’ve made the Brex accounting dashboard tables easier to use and more powerful with new search filters and the ability to save bespoke views and with new custom columns. New one-click shortcuts for managing rules and mappings will also save you time and hassle. Learn more.
• AI-powered accounting rules: Now, as you close the books, we provide AI-generated suggestions for GL coding and merchant mapping. Suggestions will be provided in context, and you can accept, revise, or reject. Learn more.
• Accruals (early access): Book accruals for incomplete expenses with one click to close your books anytime, and auto-reverse them in the following month. Learn more.
• Custom accounting fields and visibility options: Enhance expense management by customizing the visibility of accounting fields and their options based on the type of expense – bills, card, or reimbursements. Admins can streamline the process by conditionally filtering which field options are visible to employees. Learn more.
• Customize memos on export: We've simplified the process of reviewing Brex transactions in your ERP, in context, by automatically adding specific transaction details to the memo field upon export to your ERP. For NetSuite, Oracle Fusion, and Workday Financials customers only. Please reach out to your Brex Representative to enable.
• ERP export history: Simplify reconciliation with a complete historical log of all transactions exported to your ERP with a new Export tab within the accounting dashboard. Learn more.
• NetSuite custom fields (early access): We added support for Netsuite’s Employee and Custom Record types. Combined with our support for Netsuite’s custom fields, you now have more flexibility and control for enabling seamless data capture and export from Brex into Netsuite.
• Accounting file transfer via SFTP (early access): We introduced a new way to safely transmit your sensitive accounting files. You can now export your Accounting Journal CSV to a Brex hosted SFTP server and retrieve your files safely at any time. Learn more.
• Oracle Fusion & Workday Financials direct ERP integration: Customers using these ERPs can now seamlessly post transactions directly to their General Ledger for credit card transactions, reimbursements, repayments, rewards, and more. This enhancement streamlines accounting processes, reduces manual entry errors, and makes our accounting features accessible to a broader range of customers. It is available as a service add-on. Learn more for Oracle Fusion here, and for Workday Financials here.

Bill pay

• Bill pay permissions: Historically, Draft bills and Approve payment permissions were only available for limited roles, for those who had an external bank account linked to utilize the Bill Pay platform. Now, all admins, regardless of whether their account uses an external funding source, can assign Draft bills and Approve payment permissions to every role.
• Line itemization: Users can now itemize bills in their Brex dashboard under Bill pay by assigning different line items to various General Ledger codes and exporting the itemized bill to their ERP. This allows for easy line-level accounting categorization. Learn more.
• Bill pay for multi-entity: Customers with multiple entities can now specify which entity needs to pay a bill, providing a better experience for their accounting capabilities. Previously, customers were unable to select the particular entity they would like to pay from.
• Pay bills by card (early access): Previously, you could only pay bills with a check, ACH, or wire. Now, you can now use a virtual card to earn rewards on your vendor spend.
• Purchase order matching (early access): You can import approved purchase orders into your Brex dashboard from QuickBooks Online or NetSuite in order to match upcoming bills, inform users of any discrepancies, and push updates to your ERP.

Corporate cards

• Cards and limits: We designed a new Card and limits dashboard to help you issue and manage cards and limits easily — in one centralized view. No more clicking through your Wallet and Budgets tabs to manage company cards. Learn more.
• Account co-branding: Our custom branding project will allow certain Enterprise customers to receive custom-branded Brex cards and branded experiences across desktop and mobile.
• Accidental spend limit decline protection: You can use Brex Assistant to prevent declines as a result of an incorrect spend limit. Learn more.
• P-Card spend continuity: You can specify if you want to automatically transfer virtual cards when an employee is removed from a limit or leaves the company. Previously, this feature had to be initiated manually.

Expense management

• Spend limits: We made it easier to create and distribute spend limits with fewer clicks and questions to answer. Plus, you can now also approve requests for new spend limits and increases in Slack to save time. Learn more.
• Spend requests: Customize what types of spend employees can request — such as travel, vendor spend, or IT equipment instead of using complicated PO workflows. Learn more.
• User groups for limits: Issue limits dynamically to any employee group with custom user groups you can create based on shared attributes.
• Dynamic policy rules: Instead of maintaining duplicate policies to enable spend in multiple currencies, create specific rules for specific employees, and route expense approvals to the right people, with customizable policies.
• User groups within spend limits: You can issue limits dynamically to any employee group with custom user groups you can create based on shared attributes.
• Expenses and Wallet tab updates: To create a consistent and high-quality UX/UI, we're revamping the table in Expenses so you can customize the layout, dividers, columns, and pagination. We've also upgraded filters, introduced named views, improved search, and enhanced bulk edit functionality.
• End-to-end spend migration (early access): A new tool that allows new customers to easily identify vendors who accept cards, create limits and cards for those vendors, and migrate spend seamlessly with the help of an account representative. Note: This feature requires the assistance of a Brex Representative.
• Template simplification (early access): Prior to these changes, policy creation and requests — i.e. any rules that govern how employees request certain types of spend — were embedded within a template. Now, policies and requests will live independently of templates.

Software and integrations

• Slack app integration improvements: You can now chat with Brex Assistant in Slack to get instant answers about your expense, spend limit, and policy questions. Brex Assistant can also help you update expense information. Learn more.
• Audit trail: The audit trail is a brand new feature that provides a detailed record of user activity and system events occurring in your dashboard. You can find your audit trail in the new Security tab of the Brex dashboard. Learn more.
• Account management surface: The account management surface is where admins will go to set up their company information after opening their Brex account. Over time, the dynamic content in the account management surface will adapt to your business needs and help you set up additional capabilities that are reflective of your Brex onboarding journey. 
• Dark mode: Users can now turn on dark mode for the Brex dashboard. Learn more.
• Sandbox (early access): The “sandbox” dashboard feature provides a secure testing space where you can preview how bifurcation will affect your budget structures, test accounting integrations end-to-end, and copy subsets of data from their live dashboard. Note: This is currently only available to select customers.

If you would like to sign up for any Early Access features, please reach out to your Brex Representative for further information.

For a full list of the Summer Release '24 updates, click here.

What's new?

• Bill pay permissions: Historically, Draft bills and Approve payment permissions were only available for limited roles for those who had an external bank account linked to utilize the Bill Pay platform. All admins, regardless of whether their account uses an external funding source, can now assign Draft bills and Approve payment permissions to every role (coming soon).
• Line itemization: Users can now itemize bills in their Brex dashboard under Bill pay by assigning different line items to various General Ledger codes and exporting the itemized bill to their ERP. This allows for easy line-level accounting categorization. Learn more.
• Bill pay for multi-entity: Customers with multiple entities can now specify which entity needs to pay a bill, providing a better experience for their accounting capabilities. Previously, customers were unable to select the particular entity they would like to pay from.
• Pay bills by card (early access): Previously, you could only pay bills with a check, ACH, or wire. Now, you can now use a virtual card to earn rewards on your vendor spend.
• Purchase order matching (early access): You can import approved purchase orders into your Brex dashboard from QuickBooks Online or Netsuite in order to match upcoming bills, inform users of any discrepancies, and push updates to your ERP.

For any Early Access features, please reach out to your Brex Representative to sign up.

What's new?

• New accounting dashboard (early access): We’ve made the Brex accounting dashboard tables easier to use and more powerful with new search filters and the ability to save bespoke views and with new custom columns. New one-click shortcuts for managing rules and mappings will also save you time and hassle. Learn more.
• AI-powered accounting rules: Now, as you close the books, we provide AI-generated suggestions for GL coding and merchant mapping. Suggestions will be provided in context, and you can accept, revise, or reject. Learn more.
• Accruals (early access): Book accruals for incomplete expenses with one click to close your books anytime, and auto-reverse them in the following month. Learn more.
• Custom accounting fields and visibility options: Enhance expense management by customizing the visibility of accounting fields and their options based on the type of expense – bills, card, or reimbursements. Admins can streamline the process by conditionally filtering which field options are visible to employees. Learn more.
• Customize memos on export: We've simplified the process of reviewing Brex transactions in your ERP, in context, by automatically adding specific transaction details to the memo field upon export to your ERP. For NetSuite, Oracle Fusion, and Workday Financials customers only. Please reach out to your Brex Representative to enable.
• ERP export history: Simplify reconciliation with a complete historical log of all transactions exported to your ERP with a new Export tab within the accounting dashboard. Learn more.
• NetSuite custom fields (early access): We added support for Netsuite’s Employee and Custom Record types. Combined with our support for Netsuite’s custom fields, you now have more flexibility and control for enabling seamless data capture and export from Brex into Netsuite.
• Accounting file transfer via SFTP (early access): We introduced a new way to safely transmit your sensitive accounting files. You can now export your Accounting Journal CSV to a Brex hosted SFTP server and retrieve your files safely at any time. Learn more.
• Oracle Fusion & Workday Financials direct ERP integration: Customers using these ERPs can now seamlessly post transactions directly to their General Ledger for credit card transactions, reimbursements, repayments, rewards, and more. This enhancement streamlines accounting processes, reduces manual entry errors, and makes our accounting features accessible to a broader range of customers. It is available as a service add-on. Learn more for Oracle Fusion here, and for Workday Financials here.

For any Early Access features, please reach out to your Brex Representative to sign up.

We're thrilled to introduce export history, a powerful new tool designed to simplify your accounting reconciliation processes. Plus, we're rolling out additional features to streamline your month-end close and tailor Brex to your needs.

Export history: enhancing transparency and efficiency

A game-changer in your Accounting Journal, export history allows you to review and manage your exported transactions, ensuring seamless reconciliation and troubleshooting of failed exports. With the ability to send back transactions for re-preparation and re-export, maintaining accuracy has never been simpler. Learn more about export history in our Help Center article here.

Other exciting features

We're excited to unveil a suite of additional features to supercharge your accounting experience:

• CSV downloads: Easily download your entries to CSV files directly from Accounting, empowering you with more flexibility in data management. Read more about this time-saving feature.
• Field customization: Tailor Brex to your unique needs by granularly choosing which imported and custom fields your team can view and edit. Learn how to customize your fields here.
• Enhanced export process: Experience a faster and more efficient export process, enabling you to sync a larger number of transactions to your ERP in record time.

Get started

These updates will roll out gradually in March and April to customers with QuickBooks Online or NetSuite integrations. Take advantage of these powerful features to streamline your accounting workflow and drive efficiency in your business.

Learn more in our accounting tab guide.

Brex has launched a new and improved bill pay experience, designed with AI to free up your AP team for higher-impact work.

The new experience allows you to:

• Onboard vendors via a secure link and avoid manual entry.
• Submit invoices via email, or drag-and-drop for Brex to scan.
• Import invoices and auto-match them to the right purchase order.
• Route bill payments for multi-level approvals automatically.
• Pay from any bank account by ACH, check, or wire.
• Sync your bill, payment, and vendor data with your ERP.

Learn more in this help article.

We have added new AI functionality that makes expense automation faster and smarter than ever. These new changes include LLMs for:

• High-risk expense flagging: Brex AI will flag “vodka” even when “alcohol” isn’t on the receipt.
• AI-powered commenting: Brex’s AI assistant will start a conversation with you to explain why an expense is out of policy.
• Smart filtering on search: Ask Brex AI for “marketing expenses > $200 without receipts last month” and instantly get a list of filtered expenses.

Learn more about Brex Assistant here.

You can now use spend limits to track any type of company spend — including travel, procurement, and stipends. Spend limits can be spent via physical card, virtual card, reimbursement, or bill payment — with built-in controls that give employees confidence in every transaction.

And for easier tracking, you can assign each spend limit to an associated budget. That way, you get real-time visibility into how much money is actually being spent vs. your allocated budget.

Learn more in this help article.

Brex just launched a handful of powerful new features, including a smarter bill pay — now integrated with spend limits to help you control every dollar spent. Plus, AI-powered expense flagging powered by LLMs to detect out-of-policy spend on itemized receipts.

A smarter bill pay
Pay bills faster and easier than ever with vendor self-service, PO matching, and payments from external bank accounts.
Learn more >

Spend limits for all spend types
Provision and control every dollar spent, proactively, across cards, bill payments, and reimbursements.
Learn more >

Powerful AI for expense reviews
Streamline expense reviews with LLMs for expense flagging, auto-commenting, and natural language search.
Learn more >

For a full breakdown of the Winter '24 Release, click here.

We're teaming up with Uber for Business to make compliance easier. By using their new receipts integration, we can automatically add receipts from Uber to Brex transactions, streamlining the process. Previously, your team needed to either email or screenshot their receipts and manually add it to Brex. Now, when you connect your Uber for Business organizations to Brex, receipts will auto-generate for transactions made with Uber and Uber Eats. Learn more in this help article.

Not an Uber for Business customer? You can create an Uber for Business account directly in the Brex dashboard. Uber for Business streamlines daily business travel and meals, making expense management and compliance easier. Your employees will be able to use the same Uber app they know and love, while your organization gets access to features built for businesses.

Automatically collect email receipts through Gmail for your entire organization. Brex connects with your inbox, detects receipts, and attaches them to expenses on Brex Empower. Learn more in this help article.

At Brex, we support founders from MVP to IPO. Startups, as they grow and secure funding rounds, formalize financial processes for added security. Payment approval settings are vital in safeguarding funds, as recovering fraudulently wired funds from a bank account is challenging.

We've introduced customizable approval settings for BBAs, one of the top requests from scaled customers. This feature enables customers to define tailored approval settings, workflows, and admin requirements.

We've increased security and control around the auto-invite setting on our HRIS integration. Admins can now configure product and role access based on user attributes like department, location, and title.

For example, executives can be granted card admin privileges, while anyone on the finance team can get travel access. This speeds up onboarding and card provisioning, letting admins set granular controls for their team's Brex experience. Learn more in this integration guide.

Trip fees will no longer be displayed during the booking process on Brex travel. Instead, admins will be able to view and pay their travel booking balance on a monthly or quarterly bill.

Learn more in this help article.

Today, admins and their copilots can approve their own budget requests, reimbursements, and expense reviews. To reduce compliance risks for certain accounts with more than three admins, admins and their copilots will no longer be able to approve their own actions. Instead, other admins will be dynamically added to an approval chain. Learn more in this help article.

To help improve awareness of compliance requirements, tool tips will be triggered in the Brex dashboard and mobile with prompts to explain budget requirements. This in-product education aims to improve compliance ratings by making budget requirements clear — particularly at the time when a user is added to a new budget or switches an expense between budgets.

If your Brex account is underwritten based on financial statements, there is now a dedicated area within your Brex dashboard to upload the required documents. Avoid changes to your credit limit by visiting Credit ▸ Manage limit in your dashboard. Learn more in this help article.

Brex card statements now include critical information like payment instructions, statement date, and PO number to reduce the need for manual adjustments and prevent payment errors. This should align Brex data with your AP software and help expedite local entity payments. Learn more in this help article.

While Brex has extensive country coverage for reimbursements, there may be some employees or contractors that work outside of our currently supported geographies and require using your existing payment systems.

With reimbursement tracking, your company can now submit and approve reimbursements within Brex while also keeping an eye on the money being moved outside of Brex using payroll or bank transfers. This allows you to smoothly combine Brex's global money transfer options with your current payroll systems. Learn more in this help article.

Enhance your Brex travel experience with our new Group Events feature! Effortlessly organize and oversee group events such as offsites, conferences, and meetings. Here's what you can do:

• Establish a shared event budget for all participants.
• Send invites to an unlimited number of attendees.
• Monitor RSVPs, dispatch reminders, and gather dietary and accessibility preferences.
• Share a detailed agenda.
• Supervise attendance and confirm travel bookings.

All these functionalities are at your fingertips, accessible via your Brex dashboard. This ensures real-time insights and seamless management of all travel-related expenses and arrangements. Dive deeper into this feature with our help article.

The Brex accounting journal has a new suggestions hub with machine learning-based rule suggestions for your finance team. This helps automate the creation of custom rules for GL coding. Admins and bookkeepers will see suggestions on the Prepare page under the Accounting tab. Read this help article for more information on creating a custom rule and follow these steps to create mappings to accounting fields.

Manage budgets and expenses in real time without friction: iOS users can now take action from push notifications without needing to sign in to the Brex dashboard. Currently supported actions are uploading receipts, adding memos, and assigning a travel budget to a card before a trip. Find out more in this help article.

Brex Empower now includes enhanced spend alerts that make it even easier for admins to identify unusual spend and key saving opportunities in real time— to minimize financial risk and maximize spend oversight. You'll now see alerts consolidated under three alert types in your task inbox: expensive transactions, spend increases, and high per-diem spend. Click on the insight to see details and choose to follow up with comments or mark as resolved. Learn more in this help article.

We're introducing our first iteration of expense risk tiering. This helps manages determine which expenses require closer inspection by flagging high risk expenses based on a set of rules that Brex has chosen. You'll see these high risk expenses tagged with an icon on both the Expenses and Inbox pages in the tables along with a reason why. You can also set a filter to see only high-risk expenses, so you can focus on what matters. Learn more in this help article.

To establish good compliance habits early on for newly onboarded users, we are introducing a new compliance education experience. This includes a compliance educational email that directly links to a documentation requirement guide within Brex.

This will initially apply to new users who have a card expense with documentation requirements. Through this tailored experience, we expect to reduce the rate of non-compliant first expenses and drive high compliance early on which should have a lasting effect as the new user continues to use Brex.

Admins can now separate access to different Brex products and features from the usual roles in the product. They can assign users to different functions and tasks without making them a specific kind of admin.

For example, a manager can use the Brex travel platform without needing to be a travel admin. This lets you delegate tasks more efficiently, with the option to set restricted permissions. Learn more in this help article.

If you use up your credit limit and need to manage it manually with one time payments, our early payments feature can automatically manage it for you. Early payments pay down your Brex balance at your desired credit utilization threshold to prevent card declines.

Once the utilization trigger is reached, an early payment is scheduled that you can cancel the payment within a 24 hour timeframe. You can disable early payment triggers at any time.

Learn more in this help article.

We launched spend limit suggestions to help employees accurately assign expenses to a spend limit. Not assigning expenses to the right spend limit can lead to expenses being denied or generally complicate expense management for admins and accounting teams.

If an expense is assigned to the wrong spend limit, the spend limit suggestions feature will now proactively suggest that the cardholder reassign the expense to the correct spend limit. We use a prediction model with machine learning to provide accurate suggestions based on spending. All Brex users will now see this feature while managing expenses in the Brex dashboard and mobile app.

We now offer a direct integration between Brex and Sage Intacct, enabling you to push card transactions to Sage Intacct’s cash management module as credit card transactions. In addition, you will now be able to track and export to multiple entities within your Sage Intacct account. Click here for steps on how to set up the integration and view this help article for more information on how Brex integrates with Sage.

Reduce the amount of time and effort spent on making operational changes to your budget structures. Admins can now select multiple budgets, make changes in bulk, and use a simplified list of critical actions on budgets, including:

• archiving and deleting budgets
• moving budgets to a different budget
• adding users and editing limits

Track and manage the budgets you own in a more timely way. Check out bulk budget actions under the Budgets tab in your Brex dashboard.

Completing tasks effectively and in a time-sensitive manner is now easier with our updates to Inbox on the Brex app or dashboard. The new task overview page in Inbox lets you see all your outstanding tasks in one place, ranked by priority according to urgency. You can find personal tasks vs. company-level tasks, different task types, and due dates — with clear descriptions and action buttons. You'll also get updates on the actions you take. Find out more in this help article.

We've added more flexibility to our documentation and reviewer deadlines feature. Admins now have the ability to set custom deadlines in between 1 and 365 days. Reviewers now have the option to opt in or out of documentation deadline reminders. Learn more in this help article.

Admins now have the ability to view a list of all cards related to a budget, for easier card management and a holistic overview. Within a budget, users can also now search expenses by the last four digits of a card.

With this new card management tool, admins can:

• Add the last four digits of a card into the Expenses page as a column, and add searchable attributes and filters.
• View all relevant cards and card attributes from one place by clicking on a budget within the Budgets tab.
• Perform individual card management actions like replacing, locking, canceling, or updating the card limit.

Recurring spend limits now include an option for rollover amounts so unused funds can be added to the subsequent time period's limit. You can also cap the amount of time funds will continue to roll over. This is particularly helpful for stipends that your company has already budgeted for. You could allow monthly-allotted funds to roll over until the end of the year to ensure employees are able to use that benefit. Follow these steps to request or create a new rollover budget.

As an addition to the current ability to set deadlines for documentation requirements, we now have reviewer deadlines that let you set a deadline for reviewers and admins to approve expenses. Together, these features help you keep everyone on track and achieve expense compliance more quickly. Find out more on how to set a deadline here.

Locally-funded reimbursements now allow global entities to process and fund their local reimbursements in local currency without involving the US parent. Local entities can set a periodic cadence for reimbursement billing, get a bill automatically generated at that cadence, and have it sent to the admin. Brex enables local collections and local payouts for sub-entity’s reimbursements, with billing, categorizing, and funding in local currency. Learn more in this help article.

New improvements to automated budget distribution make it easier for admins to automatically assign and manage budgets. Admins now have the ability to edit member groups for budgets that have "current" and "current & future" distribution rules. You can make changes to budget distribution without having to create new budgets after every change in member groups, saving time as you keep budgets relevant to the right people. Learn more about creating and requesting budgets here.

We've updated budget-related notifications for critical actions to ensure that budget members don't miss anything important or get overloaded with excessive status updates. From their settings in the Brex dashboard, users can now choose to enable or disable notifications for new comments, updates to budget requests, notices about new budget assignments, and changes to limits or policies.

We're expanding our support for tracking Value Added Tax (VAT) for Universal CSV users and those in Canada, to help you collect all the necessary information for reclamation in one place. You can now download CSVs to track VAT details like amounts, rates, and codes. We are introducing this in Canada where they have multiple reclaimable value-added tax that vary by province. Find out more on how to enable VAT tracking in this help article. Follow these steps to export VAT information to your ERP and click here to see how to add VAT information to transactions.

Lost or missing receipts no longer have to hold up your accounting process. Brex now lets employees complete an affidavit confirming that the card expense or reimbursement was a valid business expense, even though they don't have a receipt for it. The affidavit will meet all the necessary IRS substantiation requirements. View this help article for more information on attaching receipts to a transaction and click here to learn how to submit a reimbursement request for out-of-pocket/personal expenses.

We now offer all Brex business account customers access to Auto Transfers, a powerful new feature designed to streamline your cash management processes.

With Auto Transfers, you can now set up automatic deposits from any external company bank account based on a specific threshold you want to maintain in your Brex business account. That ensures you can always pay bills, process payroll, and be prepared for other business expenses, without worrying about needing to manually transfer or wire funds to your Brex business account on a regular basis. Find out more in this help article.

We've released a new role type for paid Empower accounts. The user management admin role type can:
- Set up organizations
- Invite and manage users via HRIS, SCIM, CSV, Team API, and our manual dashboard process
- Manage access of non-admin roles
- View Team and Integrations tabs

This role type will not be able to see billing, credit, and accounting information. Learn more in this help article.

Our new compliance report consolidates relevant compliance information into a set of simple widgets that tell you the status of your company's compliance at a glance. It provides a starting point from which to navigate into other parts of your Brex dashboard and resolve compliance issues like missing documentation or delayed approvals. See compliance rates, adjust policies, and take actions faster with easy access to metrics and all the necessary links.

Admins can now choose which budget templates employees have access to. For example, change your settings so that only executives can request an “Executive travel budget” or only Canadian employees will see a “Conference stipend budget (CAD)." This ensures that team members only see the budget templates most relevant for them to request.

We're upgrading US-funded reimbursements to a new billing system that migrates your parent entity to a daily billing configuration. With this update, you'll be able to set your preferred billing cycle to align with internal processes. You can also:

-- Set custom funding sources per entity
-- Automatically make a single bulk pull from your funding source at the end of the billing cycle
-- Employees receive a single transaction for all their reimbursements through our upgraded batched payout system
-- Automatically close out of reimbursement liabilities upon payment to Brex through accrual accounting
-- Manually trigger a one-time payment to disburse reimbursements and align to treasury needs

Learn more about reimbursements by navigating to this help page.

There's now an easy way to create a forecast using Pry that will change by a percentage, headcount, or revenue each month, quarter, or year — without using more complex models.

The integrations homepage has new additions, including the ability to manage your Finch and Stripe connections, Google account and linked sheets, and CSV imports. Having all these features in one place gives you more insight and control over your third party data and services that are connected to Pry. Check out how to use all our Pry integrations here.

Avoid errors in formulas and reports with the new ability to undo your most recent action by clicking Command+Z or Ctrl+Z within 15 minutes.

Pry now offers view-only permissions to you can share your financial and hiring plan information with external collaborators. This allows you to gather feedback and share performance updates, while maintaining control of who has access to your information. Share financials, models, and dashboards with as many people as you'd like, with custom parameters to keep your data secure.

Reduce the time your accounting team spends on manual classification with new rules and field mapping capabilities, including:

• If/then logic in accounting fields so that a change in one field will trigger an appropriate change in a related field.
• Rules that nest down for budgets, e.g., you can apply a rule to a higher-level parent budget and it will apply to all its child parent rules.

Learn more about creating custom rules in this help article.

Expense reviewers' job just got easier with a new ability to send push notifications or email reminders for missing documentation with one click. When automated reminders aren't inspiring action, reviewers can nudge employees whose expenses are missing documentation for one or multiple expenses. Find out more in this help article.

With the launch of reverse wires, you can authorize your payroll provider to pull funds directly from your Brex business account for more reliable transfers than ACH debits. Many payroll providers such as ADP and Sequoia One prefer or even require reverse wires, sometimes known as wire drawdowns, because they are optimized for large, recurring transactions with varying amounts.

By connecting your payroll provider like Gusto to Brex, you’ll have more cash on hand, as reverse wires are processed in real time like a wire, often within 2 days of the payroll date. If you regularly send employee or contractor payroll and payroll tax payments every two weeks, wire drawdowns will consolidate all payroll withdrawals into a single transaction leading to easier reconciliation.

You can easily set up a reverse wire authorization from your Brex dashboard by following these steps and then contacting your payroll provider to complete the process.

We've increased the speed and efficiency of reimbursements. When a reimbursement payment to your employee fails, we will now retry the payment with new information, instead of returning funds to your company and initiating a brand new reimbursement. This will smooth out the process and your accounting, especially when issuing reimbursements in different currencies. Find out more in this help article.

New bulk actions have been added to Brex Empower. You can now:
- Apply the same memo or budget to multiple expenses at once.
- Upload transaction data for multiple expenses at once. For example, all expenses for a business trip may have the same memo. Apply that memo to every transaction with one click.

The Brex app now has a more efficient layout and increased automation to help you complete tasks, view budgets, and access card details faster. Quickly scan receipts from a business trip and we'll use machine learning to match receipts to the right card expenses. The app also helps auto-fill missing information on reimbursement requests.
Explore Brex mobile

We're automating your expense review and approval process even more with receipt validation. This process automatically verifies whether merchant, amount, and date in receipts match the corresponding expense details if a receipt is required based on policy.

For card expenses and reimbursements, validation happens at the time receipts are added. If at least two of the verified fields (merchant, amount, and date) match the expense information, then the receipt is verified. If only one or no fields match, then the receipt is marked as not verified and is flagged to the reviewer. Employees and admins will be able to see the result of validation in their Brex dashboard.

Security is a top priority for Brex, and our goal is to help you make good security decisions with easy access to information and tools.

In the Brex dashboard, all users can now view their own security settings, data, and overall security posture, including:

- Login metadata
- Trusted devices, permissions, and who has authentication
- Session management (active sessions on the Brex account, third-party connections)
- Data visibility (what data Brex stores on the individual — deletion is possible through a manual GDPR Right to be forgotten request)
- Settings (cookie preferences, multi-factor authentication)

Admins can also view their company's security settings and posture overall, and also have the ability to configure certain security settings globally or individually. This helps you understand your company's risks and security posture to ensure that you stay compliant with your policies as well as audits.

If you'd like to use Single Sign-On (SSO) but do not have a dedicated identity provider like Okta, your team can now sign in using their Google or Microsoft accounts to make Brex account access easier and more secure. Learn more and view setup instructions in this help article.

Admins can now view the overall structure and spending thresholds for top-level budgets and the spend limits that come from them — clicking into spend limits to view and edit details. This master list view of budgets is searchable so admins can see individual spend limit details in the context of the top-level budgets they descend from.

We now offer the ability to send international wires in local currency from Brex business accounts. When sending an international wire, you can choose between USD or the local currency of the wire’s destination.

There are several benefits to sending your next international wire in foreign currency, including exchange rate certainty and streamlined delivery. When you send a local currency wire, you will see your exchange rate upfront, which enables you to have higher confidence in the amount your beneficiary will receive. Local currency wires also often have less intermediary banks involved in the transaction, which can result in fewer unexpected processing fees and shorter processing times than wires sent in USD.

Learn more about sending international wires in our Help Center.

We've raised the amount of FDIC coverage you can get with a Brex business account up to an industry-leading $6M. We previously offered up to $2.25M in FDIC insurance — 9x the industry standard — and have worked with our partners to quickly extend that amount to up to $6M. We're committed to helping you protect your funds to the fullest while maintaining 100% access at all times.

To change your allocation of FDIC-insured funds and take advantage of this increase, visit your Brex dashboard. Learn more in this help article.

Comment tagging lets you tag other Brex users in the dashboard and Brex app. Tagged users will also receive an email and push notification, so they stay engaged and in the loop.

To tag a user, type in @ to trigger a user search and select a user. The tagged user will get notifications on new comments for this specific comment thread. The person who submitted the request as well as previous thread participants will also be notified of new comments. Enable these notifications in your Brex account settings to accelerate spend and compliance actions.

Select Brex cardholders can now request credit limit increases directly through the Brex dashboard. This new flow gives you greater control over your limit experience — with no support from Brex needed, only final approval. Self-serve credit limit requests significantly improve your understanding of request outcomes, increase productivity, and reduces errors. Learn more about requesting a higher credit limit in our Help Center.

Admins can now set a grace period within which employees need to submit documentation, based on the time since a transaction took place. Employees will be reminded via email when expenses are past due and managers will be automatically alerted when employees have not met their deadlines. Learn more about setting submission deadlines in our Help Center.

Users with review permissions can now see expenses grouped together to more easily make decisions on contextual information. Group expenses by budget, merchant, merchant category, and employee, and view expenses in organized groups to perform review actions in bulk. This is especially useful for managing travel. Grouped expenses also allow you to:

- Review expenses of different types, with no expense type restrictions.
- Use bulk action checkboxes in more cases, not only when viewing expenses pending one’s own approval
- Bulk override expenses, or skip approvers and initiate payment in bulk

Follow these steps to review expenses and learn more about viewing details of a transaction in our Help Center.

We've separated employee sync from employee invites, giving you the flexibility to set up and verify that spend management within Brex Empower is working as expected ahead of inviting your organization to use Empower. Admins can connect their HRIS or use CSV upload and have the option to sync all employees to Brex, without sending them invites yet. Instead, you can add employees, complete your setup of spend management features (budget programs, accounting, etc.), verify functionality, and then invite your employees to start using Brex.
Learn more about entities and employees in our Help Center.

Reimbursements have gone global! We've added these enhancements to better serve mobile and global users: Globalization - Global Empower users can now submit mileage reimbursements - Additional units of measurement (e.g., km) are available - Admins can customize mileage reimbursement rates for each country Mobile parity - All Empower users can submit mileage reimbursements via mobile Customization - Employees and admins can override and customize the mileage calculations as needed, such as when they take a different route - Mileage reimbursements are now available for multi-stop trips Learn more in our Help Center.

No matter which ERP you use, you can now input data, classify transactions, and export them to any ERP in a customized way, directly on Brex Empower. Save time each month with our new ready-to-use export template that automates a previously manual process and prevents exports from failing due to size constraints. This feature provides a better experience for those who are not using a directly integrated ERP.

You can now reimburse global employees and contractors directly to their local bank account and currency quicker than payroll in 55+ countries. Learn more in this help article.

Employees can easily meet compliance requirements by bulk uploading receipts from their dashboard, which will be automatically matched to the corresponding expense.

You can now hide the spend limit amount from its members when it's not relevant for them to know the overall shared spend limit. For example, this can be useful for team travel where employees don't need to see the total spend limit for meals on the trip because meals are provided to them.

Controllers, bookkeepers, and owners of a spend limit will still be able to see the masked spend limit and the amount available to spend.

Admins can now automatically populate the memo of all new expenses incurred against a spend limit. This reduces time and manual work for employees and helps controllers maintain compliance. Automated memos also speed up exports to your ERP.

Enable a continuous close with our completely revamped automated accounting experience. Accounting journal is a self-serve, software-first feature enhanced by ERP integrations that replaces the Review and export function on Brex Empower.

It includes the workflows and automation that accountants need to review thousands of transactions:

--The ability to filter transactions

--Bulk update and export of expenses to your ERP

--Multi-user functionality for review

All card expenses, reimbursements, card collections, and repayments will appear in Accounting journal. Upon export, Brex will generate all necessary journal entries for these transactions.

Learn more in our Help Center.

Brex admins can now add employees to their Empower dashboard first to verify that everything is working as expected, and then send invitations to employees. Separating user syncing from employee invites allows you to use org data to configure Empower features and finish the setup process completely before inviting your team.

Admins can now allow employees to automatically forward receipts from their email to Brex for matching. Learn more in our Help Center.

Allow employees to grant permissions to other employees to take on tasks so that it’s easy to control delegating permissions. Allow approvers and admins to assign the approval duty to another employee for a set period of time.

Delagatees like EAs can add memos and receipts, as well as review and approve expenses and budget requests.

Add multiple new or existing budgets within a single budget program — for example, a Sales team onboarding package that includes an incidentals budget, WFH stipend, and cell phone stipend. With budget programs, you can now:
-- Provision budgets to existing employees and to employees based on their invitation status
-- See a revamped split-pane screen that dynamically reflects changes as you create or update budget programs
-- Improve budget management with search, sort, and filter capabilities
-- Share direct links to budget programs among your team for more convenient access

The Brex app breaks down a single card swipe into multiple expenses to make it easy to view all charges within a transaction and clawback part of the total amount if needed. Admins and controllers can split expenses on behalf of employees and edit the merchant category for itemized expenses.

Controllers can now quickly and easily reassign a budget to a different parent budget. This capability allows you to revise your company's budget structure, account for setup mistakes, and align budgets with organizational changes. Learn more in our Help Center

Admins can import project codes from NetSuite to classify their transactions and export transactions coded with projects via direct and CSV export. You can also export credit card expenses as credit card transactions in NetSuite to make reporting cleaner.

Managers need visibility into their entire team’s expenses including their direct reports, their direct reports' directs, and so on. You can now allow skip managers to view their direct reports' transactions on the Teams, Expenses, and Reports pages, with options to filter by individuals and the full team.

We've added the ability to send an email to Brex Support from within your Brex dashboard. Under your company name in the top-right corner, click Support to fill out a contact form. You'll receive a reply via email shortly.

Use budget programs to set up budgets that will be automatically assigned to new users you add to your Brex account. Create a budget program by following these steps in our Help Center.

Did you accidentlly approve an expense or request? There is now an Undo button for budget creation, budget limit increase requests, card expenses, and reimbursement requests — so you can easily correct mistakes or take a second look.

Receipts will now be auto-generated for the following car rental companies:

• Budget Rent-A-Car
• Payless Car Rental
• Avis Rent A Car
• Thrifty Car Rental
• Ryder
• Penske Truck Rental

With more coming soon!

Budget owners and members can now customize which notifications they receive at a budget level, in case they want to be notified at a more or less granular level for particular budgets.

Learn more in our Help Center.

Budget members can now view expenses in the expenses table that were incurred against a selected period. This will make it easier to know which expenses are impacting the current budget limit and which expenses belong to past budget periods.

Learn more in our Help Center.

All new Brex cards now include chips for contactless payment support, to speed up payments around the world.

Brex auto-generates receipts when required by your expense policy — saving time for employees who need to submit receipts while enabling higher compliance for companies.

We recently added new merchants like RiteAid, Kum&Go, Fanatics.com (including mlb.com, nfl.com, etc.), Southeastern Grocers (including Winn-Dixie, Harveys Supermarket, Fresco y Mas), and Schnucks.

This is in addition to merchants we already support like United, FedEx, and Amazon.

When choosing a budget limit, you can now select whether to allow limit increase requests by budget members. You can also select a time duration for these requests, even beyond the active budget period. For example, an employee can request a temporary increase that lasts only one month and see their spending limit return to the original amount when the month ends.

We restructured parts of the Empower platform to drastically improve latency. You'll notice that everything feels zippier on your desktop and mobile Brex apps!

You can now see a tracking number for card deliveries integrated throughout your Brex dashboard. Use this number to track shipping milestones and get updates via mobile push notifications, email, and SMS.

Employees can list attendees of meals or events in expense memos to provide context and comply with company policies as well as IRS regulations. Learn more in our Help Center.

Check out the newly refreshed integrations page in your Brex dashboard. You'll now see:

-- A clean layout of integrations based on type and connectivity states, to manage your active integrations more easily
-- Links to help articles with instructions on connecting integrations that need to be configured on other platforms
-- Helpful messages about why certain integrations aren't available to connect to and what you can do to enable them
-- More actions and information for each connected integration: refresh, disconnect, most recent sync status with timestamps

Controllers and spend limit owners can now choose to let spend limit members view each other's expenses within a spend limit. This gives employees real-time visibility into spend, not only controllers and finance teams.

Notifications settings have been refreshed so you can more intuitively understand Brex notifications and have more control over what you receive via which channels.

Check out the new options in your Brex dashboard under Settings.

Global employees will now see spend limit expenses and policies displayed in their local currency — in addition to the company's currency — in both their Brex dashboard and mobile app. Spend limits can be requested in and set to any supported international currencies.

Managers and controllers can request a repayment from employees when they accidentally charge personal expenses to their Brex card. Employees can accept and initiate a repayment back to the company. Learn more in our Help Center.

Your wallet now gives you easy access to virtual cards tied to different budgets — so you have a central place to manage all cards, both physical and virtual. Visual improvements let you quickly search for budgets and cards.

Dark mode is here to extend your battery life and help reduce eye strain. The Brex mobile app applies your system-wide settings by default, but you can customize your light or dark mode schedule in Settings > Appearance.

To get started, make sure you are running the latest version of our app and follow instructions noted in our Help Center.

Now you can choose to send domestic ACH bill payments using your linked external bank accounts. Connect a bank account via Plaid and select it as your funding source to initiate ACH payments today, or schedule them for a later date.

Employees can now use the Brex mobile app to request budget limit increases and managers can more quickly approve or deny requests from their in-app Tasks inbox.

If an employee accidentally puts a personal expense on their Brex card, it’s easy to ensure the amount is repaid to your company. If an employee notices the personal expense on their Brex card, they can tag it to be repaid. If the manager or controller sees the employee’s personal expense on their Brex card, they can tag the expense as “repayment requested.”

We’ve enhanced our integration with Rippling, so you can easily pull transaction reports and more closely manage your users and cards. The new improvements give managers more visibility into team spend, automate workflows, and speed up onboarding and offboarding. You'll have more granular data across Brex transactions, cards, and vendors — all in Rippling. Learn more about the integration and setup process in our Help Center.

Our enhanced real-time NetSuite integration includes 15 new features to accelerate and automate financial data. Automate and streamline the flow of spend data into NetSuite with smart category rules, custom fields, and reimbursements, plus support for multiple business entities. Learn more about the integration.

The budgets API now lets Brex Empower customers and partners view, manage, and modify budgets via a REST API and build custom workflows.

All newly issued Brex cards will now be further protected with 3 Domain Secure (3DS), a card industry security protocol for online transactions. It’s a way to ensure that the person attempting the transaction is actually the cardholder. It does this by adding an extra verification step (OTP) before processing the transaction this helps to prevent card-testing attacks.

Admins and controllers can create custom expense policies and apply them to budgets, rather than having to go through a Brex representative or have engineers apply those policies on the back end. You can edit the policies whenever you'd like within each of your budgets. See our Help Center for setup instructions.

Card admins can toggle employees between reimbursement-only and card-holding statuses on the Teams page. Allow employees to access Brex solely for the purpose of reimbursements or revoke card access for those who previously had it via the Brex dashboard.

Our browser extension is now available on Safari, and enables employees to upload receipts and view their Brex cards with one click. Users can access their Brex cards anywhere on the web and submit screen shots of receipts from their browser to make closing out expenses even easier. Visit the Mac App Store to download the extension for Safari.

The Brex extension is also available on Chrome.

Got questions? We’re here to help! Empower customers now have a dedicated support specialist. Admins and bookkeepers can go to Support at the top of their Brex dashboard anytime to see their representative’s contact info, set up a Zoom meeting, or schedule a phone call. Visit our Help Center to learn more.

Use Brex bill pay to create, edit, and pay bills within Brex and have your bill details, vendor details, and invoice attachment sync over to NetSuite. Visit our Help Center for detailed instructions on how to sync bills with NetSuite.

Our Xero integration is now compatible with Brex Empower and will enable you to eliminate manual work when closing your books with Xero. Learn more about the integration and setup process in our Help Center.

Brex integrates with all the HR tools you already use. For example, your Brex account can sync with your HRIS as often as every 15 minutes. We currently support HRIS connections with Workday, ADP, BambooHR, Gusto, Trinet, Paylocity, Paychex, Sage HR, Justworks, bob, Freshteam, Zenefits, UKG, Nmbrs, HR Cloud, Square Payroll, Lano, SAP Successfactor, HR Partner, Personio, Sapling, Humaans, and Namely. See the full list supported by our API, Merge.

Brex can import your accounting data into Empower so you can map your accounting fields and create custom rules to automatically categorize transactions with the correct accounting classifications. This unlocks powerful workflows, like creating a rule to map budgets to project custom fields, so every expense in the budget is auto-tagged with the correct project. Learn more in our Help Center.

Manage users in bulk through CSV to save time and avoid manual entry. With CSV imports, you can import a list of employees to enable bulk user management or bulk onboarding to Brex Empower. Learn more and find detailed instructions in our Help Center.

In the event of a failed reimbursement, an employee can click on the expense details for an explanation and recommended next steps, by following instructions in our Help Center. This enables faster resolutions to improve the employee experience and reduce the operational load for finance admins.

Admins can create and map custom accounting fields to any ERP for robust and reliable automation. This also improves the employee experience with fewer inputs that will be automatically mapped to complex GLs. Admins have the ability to hide or lock specific fields to ensure data fidelity. Visit our Help Center for setup instructions.

If you’re a new Brex Empower customer, you can set up a QuickBooks integration from the Integrations page. If you're an existing Brex customer, once migrated to Empower, your integration settings, rules, mappings, and unexported expenses will be carried over — you will not need to reconnect your integration.

Brex can pull in all the tracking categories you need from Sage Intacct to categorize your Brex transactions. In addition to GL accounts, we can sync your customers, departments, classes, and any custom fields you have defined, which can be pulled in from your Sage Intacct account, along with a new CSV format. This makes it easier to close the books faster. The fields can also be used for custom rules, allowing for full accounting control from spend to close. Visit our Help Center for integration setup instructions.

If you’re a new Empower customer, you can set up a QuickBooks integration from the Integrations page. If you're an existing Brex customer, once migrated to Empower, your integration settings, rules, mappings, and unexported expenses will be carried over automatically. Customers can input their data (GL accounts, classes, vendors, etc.) from QuickBooks Desktop and categorize their transactions, which can then be exported for easy reconciliation. Learn more about the integation, and visit our Help Center for set up instructions.

Global employees will now see their reimbursements and card expenses in the currency of the location where the transaction was made. Managers can go to Inbox > All expenses in their dashboard to see the expense in both USD and the foreign currency.

You and your employees can now receive international SMS and WhatsApp notifications for easy expense management from anywhere. To enable notifications, go to Notifications, toggle on WhatsApp or SMS, and choose your WhatsApp categories. While carrier charges may apply for SMS, there’s no added cost for global employees to send or receive WhatsApp messages. Learn more about WhatsApp notifications and how to manage them in our Help Center.

The expenses API provides customer, bookkeeper, and accountant access to alterable spend categories, memos, receipts, and more to ensure accuracy across all transaction data. You can download every receipt uploaded on Brex and attach any missing receipt for tax and reporting compliance. This feature also lets you receive webhook events whenever expenses are created or changed in Brex. Learn more about our API in our Help Center.

The Brex card application process now includes government-issued photo ID verification, reducing the risk of unauthorized uses of cards and making it even faster to get your team set up. After submitting your card application, you’ll immediately be asked to upload your ID for quick review and approval.

Dark mode is here to extend your battery life and help reduce eye strain. The Brex mobile app applies your system-wide settings by default, but you can customize your light or dark mode schedule in Settings > Appearance. To get started, make sure you are running the latest version of our app.

With self-serve budget programs, admins can set up automated spend limit provisioning rules for new employees. When employees onboard, the correct spend limits will be automatically created or assigned. Admins can create and manage budget programs, as well as delete unused spend limits and archive used spend limits from the Brex dashboard.

The Brex browser extension enables employees to upload receipts and view their Brex cards with one click from Chrome or Safari. Access Brex cards anywhere on the web and submit receipts from your browser to make closing out expenses even easier. Visit the Chrome web store or App Store to download the extension.

US and global employees can submit bulk or one-time reimbursement requests via the Brex dashboard and mobile app. International employees can get fast reimbursement payments in their local currency and local bank account. Employees can also calculate an expected mileage reimbursement based on the updated IRS rate of 63.5 cents/mile (as of July 1, 2022).

If you have multiple entities set up within NetSuite, whether domestic or international, we can seamlessly sync transactions across unlimited entities, helping you close your books faster. Empower also supports any custom field or segment enabled in your NetSuite instance. We can automatically code any field you need in Empower and export it directly to NetSuite. Detailed instructions on setting up multiple entities are available in our Help Center.

Controllers can easily create and manage expense policies with requirements for review and documentation within specific merchants or categories. You can also create review chains for card expenses and reimbursements at the individual policy and budget levels for more granular control of spend. To quickly update or archive a policy, navigate to Saved policies. Further instructions are available in our Help Center.

Employees can use their Brex card to spend from multiple spend limits. They can select the desired spend limit via the Brex mobile or web app before making a purchase. To ensure that no spend is slowed or blocked, if employees make a purchase without selecting a spend limit first, it will automatically be assigned to the spend limit with the highest amount available — and they can easily reassign it to a different spend limit later if needed.

Admins can assign different approvers for specific spend limit increase requests. This feature adds flexibility and speed to the approval process while still providing managers and controllers with full visibility into company spend. Customizable approval routing also extends to spend limit templates for faster onboarding and spend provisioning.

If a business need or opportunity arises, employees can quickly ask for a spend limit increase by requesting a new limit or an increase in a current spend limit from their Brex dashboard. Instructions for creating or requesting spend limits are in our Help Center. The request will then be routed for approval, according to the process set by controllers.

Admins can invite new users and assign spend limits from their Brex dashboard. They can populate and preview user details such as name, department, role, and manager. The invite will incorporate rules from budget programs so invited users will get the correct sets of spend limits based on department, location, cost center, and legal entities. Learn more in our Help Center.

Assign pre-approved spend limits to employees for a set purpose — such as travel or team offsites — and customize a flexible limit to avoid blocking business-critical spend. For example, you could add 10% flexibility to a spend limit for travel so the employee’s card won’t be declined if they encounter an unexpected travel expense.

Employees, managers, and controllers can conduct expense-specific conversations right in the Brex dashboard for better accountability and speed. For example, an employee can add a comment to an expense asking about the appropriate memo for faster resolution, supporting greater compliance and efficiency.

Nested budgets are essentially budgets within budgets, allowing for more granular control of spend. Like budgets, nested budgets can either have rigid or flexible limits. However, if the top level budget has a hard limit, a transaction in the nested budget will decline if it would put the parent budget over its limit. Learn more in our Help Center.

You can now redeem points for exclusive billboard advertising, executive coaching, and team offsites. We also launched an easy way to donate points to support hospitals in Ukraine.

Learn more about redeeming points here.

You can allow your employees to select Brex as their expense management provider on Lyft and have their Lyft ride receipts automatically forwarded and matched to the corresponding expenses on Brex. Follow more detailed instructions in our Help Center.

If you use TravelBank, you can also allow admins to set Brex as the expense management provider under TravelBank's integrations page and have all travel receipts automatically forwarded to Brex.

With Brex Empower, you can see your transactions in your company’s base currency and in the local currency where the expense was incurred, along with the foreign exchange rate applied. This feature is applied to all transactions across for Brex cards, Brex business accounts, and international reimbursements. Learn more in our Help Center.

Controllers can split individual expenses across multiple spend limits and merchant categories to manage spend at a more granular level. Split a single expense into individual line items and attribute each line item to a different spend limit. Each spend limit's expense policy and rules will be automatically applied.

These budget-related actions are now possible in the Brex dashboard:

Request budgets

Employees can easily request new budgets for review by managers and admins. Once approved, they can start spending right away by mapping existing cards to that budget or creating a dedicated budget card.

Delete budgets

Budget owners and controllers can delete a budget that was erroneously created or no longer needed to ensure that it will no longer accept card transactions. They can terminate a budget to stop spending but have it remain searchable in the Brex dashboard.

Split up an expense into multiple merchant categories, and it will update the corresponding GL accounts to automatically show up in your ERP.

For example, when an employee swipes a Brex card at a hotel with lodging and meal expenses in one transaction, the separate charges will be passed through 2 different policy rules and go to 2 separate GL accounts.

To reduce the burden of adding memos and receipts to expenses, we’ve launched auto-receipt generation.

Brex will now automatically generate a receipt for employees at authorization time when they swipe their cards for certain merchants. These merchants include major airlines (e.g., United, American, Delta), AT&T, Fedex, USPS, and Amazon.

Audit trail empowers accounting teams to be more efficient while also mitigating the risk of compliance issues and accounting errors.

After every card swipe or reimbursement submission, you can review how an expense navigated through an infinite combination of events before being exported to GL accounts. Events include:

• Budget mapping
• Policy reviews
• Itemizations
• Manual approvals
• Rejections
• Accounting categorization
• Payment
• Returns

It’s now even easier for employees to submit reimbursement requests and for managers to approve them.

• Submit reimbursement requests in bulk: Employees can submit multiple reimbursements under the same budget and memo at once.
• Approve reimbursements via the mobile app: In the app, managers will see reimbursement requests in the Tasks inbox and can either approve them or mark as reviewed.
• Easily make corrections to and resubmit denied reimbursements: Employees can create a draft with the previously denied reimbursement request details copied over.

The Brex mobile app now supports these important actions:

• Send domestic or international wires
• Send outgoing paper checks
• Add new vendors for payments
• Set up recurring payments and deposits
• Cancel transactions

Do more on the go! Don't have the Brex app yet? Download it here.

Now you can seamlessly sync your HR systems with your Brex account to streamline employee data and onboarding. Integrating with your HRIS enables you to:

• Set up a Brex account for every employee by default.
• Keep employee details and expense approval flows correct across systems as you scale.
• Deactivate users from Brex and have their cards locked once they’re removed from your HR system.

Learn more about HRIS integrations here.

Our pending transactions API has been enhanced to provide real-time access to card authorizations and enable API users to modify expense information such as memo, department, and location. It also allows bulk upload and download receipts. Learn more in our Help Center about what you can do with our API.

Maintaining security and compliance at scale is easier with automation. Through our HRIS integration, Brex will automatically suspend and lock all spending abilities when an employee is deemed “terminated” in Workday. Learn more in our Help Center about our HRIS integration.

For added security, set card PINs for any card (virtual and physical) through your dashboard or mobile app. This is a requirement for card transactions in many locations in and outside of the US and will reduce transaction declines. Visit our Help Center for setup instructions.

Admins can set rules for budget programs to provision budget limits automatically based on factors like employee role and location. For example, create a budget program that automatically gives US employees a $1,000 monthly budget for T&E, saving you time and ensuring consistency and financial discipline.

We launched webhooks for the Brex API! Webhooks allow developers to receive real-time updates when their Brex data changes.

We currently support events for payment transfers and account referral status changes. Be on the lookout for more event types, such as pending card transactions, coming soon.

Our Zapier app supports these webhook events as triggers, so customers can set up actions whenever an event happens.

Check out the Webhooks guide in our developer docs to get started.

Your Brex business account now allows you to create up to 7 sub-accounts to better manage your cash flow.

Having multiple accounts is beneficial for easier budgeting, and it’s especially useful for separating your investor funds from operational expenses, a best practice for every startup.

Each account will have a unique account number and monthly reports.

Account admins can:

• Deposit funds directly into any account
• Set up recurring payments from any account
• Set per-account MMF allocation strategies
• Move funds instantly between accounts

Learn more in the FAQ.

Now when you open the Brex mobile app, you’ll see a personalized task inbox – making it easy to complete any tasks that need your attention and keep the business running smoothly.

Tasks can include payment approvals, and transactions with missing information. You’ll be able to complete the tasks right from your inbox in a few taps and get back to your day.

Learn more here.

We’ve integrated with 1Password to make paying with your Brex card faster and more secure. Now you can create, access, and autofill Brex cards without ever leaving your cart. To use this feature, connect your Brex and 1Password accounts here.

To support our many customers that operate globally, international wires are free with Brex, and we’re pleased to now offer free wires to and from more countries, including Cambodia, Pakistan, Nigeria, Cameroon, and Tanzania. See the 100+ countries supported.

We updated the referrals experience in the Brex mobile app. Updates include a new referral status page, an improved settings tab, and the ability to refer contacts to improve the overall referral experience and allow you to refer friends more easily. Spread the word about Brex today to earn referral rewards.

Brex’s expense management software is now available with all Brex accounts at no cost. Benefits include a custom expense policy to accelerate expense reviews and boost compliance, smart alerts to save you time and money, and auto receipt reminders. Learn more about our spend management features.

In response to customers’ needs, we’ve built a feature that allows you to upload a .csv file to bulk-import your existing vendors to your Brex dashboard instead of adding them one by one. This will help you pay vendors and close the books even faster. Learn how to add multiple vendors at once here.

We’ve redesigned the Brex mobile app to improve some of the most frequently used features. Now you can deposit checks, add funds, send and schedule ACH payments in fewer steps, so you can get back to business faster.

Explore the app.

You can now link your bank accounts and check the status of your account connections in the Brex mobile app for greater convenience. We are so excited to deliver this functionality to help you more easily manage your secure bank connections and credit limits.

In response to feedback, we have built an All Cards tab in your Brex dashboard (vs. separate tabs for vendor cards, your cards, and employee cards). The new All Cards tab builds on the former All Vendor Cards tab, bringing that same level of control to all corporate cards, both physical and virtual. The result: a single page for admins to view and manage all the cards at your company.

So many of our customers use Slack to collaborate, so we built a Slack integration to help you manage your Brex account and expenses right in the Slack interface. When you connect Slack and Brex, employees will get Slack notifications for missing receipts and memos and can do their expenses without leaving Slack. Learn how to set up your Slack integration.

We’ve updated the Brex mobile app so that account admins can find and approve their team’s payments faster. Requests could be hard to find in the past because they were nested in the transactions tab. Now it’s very easy to identify payments needing approval. Make sure your Brex app is updated.