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Roles available

Role

Account Admin

Card Admin

Bookkeeper

AP Clerk

Employee

Employee - Reimbursement only

Brex account with a Brex business account

X

X

X

X

X

X

Brex account without a Brex business account

X

X

X

X

Account admin

Note: This role type is only available for accounts with a Brex business account enabled.

As an account admin, you’ll have complete access to your company’s Brex business account and overall account settings. You'll have visibility into all transactions, statements, limits, and balances, and are the only role type that’s able to make mobile deposits.

You'll also have the ability to freely initiate transfers both in and out of your Brex business account, and manage bank connections. In addition, you’ll control user permissions and account settings, including new user invitations, integration settings, and rewards redemption.

All of these abilities apply to both your Brex business account and standard card accounts.

Account admins can also create expense policies, approve bill payment drafts, and limit increase requests. 

Card admin

Card admins have the same permissions as the account admin as it relates to Brex cards, but you aren’t able to access the company’s Brex business account. This includes viewing Brex business account transfer history or statements. Similarly, you won't be able to initiate any transfers or payments from within your dashboard.

Bookkeeper

As a bookkeeper, you’ll have read-only access to the records in your Brex account; such as statements and your integrations.

However, you won't have the ability to make changes to the account settings or settings of other users. You also won't be able to have cards assigned to you as a bookkeeper. 

AP clerk

Note: This role type is only available for accounts with a Brex business account enabled.

An AP clerk has visibility into the Brex business account, where you’ll be able to see statements, account details, and all Brex business account transactions. You won't be able to add funds to your Brex business account but, with admin approval, you can send outbound transfers.

For card transactions, you'll only have visibility into those made on your own cards. You can add receipts and memos to these transactions, as well as re-categorize them if you’d like.

While you won't have the ability to see your overall account limit, you can always see your personal spend.

Employee

As an employee, you can view transactions made on your own cards. You have the ability to add receipts and memos to these transactions, as well as re-categorize them.

While you won't have the ability to see your overall account limit, you can always see your personal spend.

Note: For information about user roles relating to Brex API access, please see our developer documentation.

Brex roles overview

This table provides more details about the permissions of each role.

Card account management

Permissions

Account admin

Card admin

AP clerk

Bookkeeper

Employee

See all account transactions

x

x

Personal transactions

x

Personal transactions

See company account’s current balance, available spend, and statement period

x

x

Connect bank accounts to Brex

x

x

Make payments

x

x

Download statements/transaction reports

x

x

Personal reports

x

Personal reports

Request to change account details

x

x

Set up/manage accounting software integrations

x

x

x

Recategorize account transactions

x

x

Personal transactions

x

Personal transactions

Attach receipts/memos to account transactions

x

x

Personal transactions

x

Personal transactions

View and redeem Brex points

x

x

Brex business account management

Permissions

Account admin

Card admin

AP clerk

Bookkeeper

Employee

Assign the account and card admin role

x

View Brex business account statements, balance, account details, and transactions

x

x

x

Add memos to Brex business account transactions

x

x

x

Download Brex business account statements/transaction reports

x

x

x

Send money from Brex business account

x

With approval

Add funds to Brex business account via ACH or wire

x

Deposit a check into Brex business account

x

x

User management

Permissions

Account admin

Card admin

AP clerk

Bookkeeper

Employee

See personal monthly spend and user limit

x

x

x

x

Invite new users

x

x

Invite bookkeeper

x

If you don’t have a Brex business account

Assign and update user limits

x

x

Suspend and unsuspend users

x

x

Create/assign departments and locations

x

x

Personal transactions

Personal transactions

Card management

Permissions

Account admin

Card admin

AP clerk

Bookkeeper

Employee

Have virtual and physical Brex cards

x

x

x

x

Issue new virtual and physical cards

Personal cards

Personal cards

Personal cards

Personal cards

This article references a feature that may be limited to customers on the Empower platform. If you would like to learn more about this feature, have an account or card admin reach out to Brex Support by clicking on Support in the dashboard.

Roles available

Role

Account admin

Card admin

User management admin

Travel admin

Bookkeeper

AP clerk

Employee

Employee - reimbursement only

Brex account with a Brex business account

Brex account without a Brex business account

Account admin

Note: This role type is only available for accounts with a Brex business account enabled.

As an account admin, you’ll have complete access to your company’s Brex business account and overall account settings. You'll have visibility into all transactions, statements, limits, and balances, and are the only role type that’s able to make mobile deposits.

You'll also have the ability to freely initiate transfers both in and out of your Brex business account, and manage bank connections. In addition, you’ll control user permissions and account settings, including new user invitations, integration settings, and rewards redemption.

All of these abilities apply to both your Brex business account and standard card accounts.

Account admins can also create expense policies, approve bill payment drafts, and limit increase requests. 

Card admin

Card admins have the same permissions as the account admin as it relates to Brex cards, but you aren’t able to access the company’s Brex business account. This includes viewing Brex business account transfer history or statements. Similarly, you won't be able to initiate any transfers or payments from within your dashboard.

Brex Plus User management admin

The user management admin is a role type designed for those in your company who’ll be managing other users or employees. They’ll be able to set up organizations, invite and manage users, and manage the access of non-admin users. In general, they’ll be able to view and customize anything in your Team and Integrations tabs.

Unlike the other admin role types, user management admins won’t be able to view high-level account information, such as billing and bank connections.

Brex Plus Travel admin

The travel admin role is designed to manage and organize your company’s travel requirements. This includes planning and managing employee travel, managing travel policies, and gathering travel insights.

Bookkeeper

As a bookkeeper, you’ll have read-only access to the records in your Brex account; such as statements and your integration without, the ability to make changes to the account settings or settings of other users. By default, you cannot have cards assigned to you as a bookkeeper, though an account or card admin can update your cardholder capabilities.

AP clerk

Note: This role type is only available for accounts with a Brex business account enabled.

An AP clerk has visibility into the Brex business account, where you’ll be able to see statements, account details, and all Brex business account transactions. You won't be able to add funds to your Brex business account but, with admin approval, you can send outbound transfers.

For card transactions, you'll only have visibility into those made on your own cards. You can add receipts and memos to these transactions, as well as re-categorize them if you’d like.

You can issue yourself virtual cards for budgets assigned to you, as well as a physical card. While you won't have the ability to see your overall account limit, you can view the limits of the budgets assigned to you, and can always see your personal spend.

Employee

As an employee, you can view transactions made on your own cards. You have the ability to add receipts and memos to these transactions, as well as re-categorize them.

You can issue yourself virtual cards for budgets assigned to you, as well as a physical card. While you won't have the ability to see your overall account limit, you can view the limits of the budgets assigned to you, and can always see your personal spend.

Note: For information about user roles relating to Brex API access, please see our developer documentation.

Permissions

There are some user permissions that can be customized, regardless of an individual’s role type. You can read more about those and how to assign them in this help article.

Brex roles overview

This table provides more details about the permissions of each role.

Card account management

Permissions

Account admin

Card admin

User management admin

Travel admin

AP clerk

Bookkeeper

Employee

See all account transactions

Personal transactions

Personal transactions and travel transactions

Personal transactions

Personal transactions

See company account’s current balance, available spend, and statement period

Connect bank accounts to Brex

Make payments

Download statements/transaction reports

Personal reports

Personal reports

Personal reports

Personal reports

Request to change account details

Set up/manage accounting software integrations

Recategorize account transactions

Personal transactions

Personal transactions

Personal transactions

Personal transactions

Attach receipts/memos to account transactions

Personal transactions

Personal transactions

Personal transactions

Personal transactions

View and redeem Brex points

Brex business account management

Permissions

Account admin

Card admin

User management admin

Travel admin

AP clerk

Bookkeeper

Employee

Assign the account and card admin role

View Brex business account statements, balance, account details, and transactions

Add memos to Brex business account transactions

Download Brex business account statements/transaction reports

Send money from Brex business account

With approval

Add funds to Brex business account via ACH or wire

Deposit a check into Brex business account

User management

Permissions

Account admin

Card admin

User management admin

Travel admin

AP clerk

Bookkeeper

Employee

See personal monthly spend and assigned budgets

Personal

Personal and travel budgets

Personal

Personal

Personal

Deactivate and reactivate users

Travel user access

Can set up and manage org via HRIS, SCIM, CSV import

Can create departments, locations, cost centers, and legal entities

Manage access of non-admin roles such as employees, bookkeepers, AP clerks

Manage travel access

Manage access of admin roles

√ *except account admins

View Teams and Integrations tab

Teams tab only

View Travel page

Card management

Permissions

Account admin

Card admin

User management admin

Travel admin

AP clerk

Bookkeeper

Employee

Have virtual and physical Brex cards

Personal cards

√ If card access toggled on

Issue new virtual and physical cards

Personal cards

Personal cards

√ If card access toggled on

Personal cards

Travel management

Permissions

Account admin

Card admin

User management admin

Travel admin

AP clerk

Bookkeeper

Employee

View and book your own trips

View and edit trips for others (outside of copilot mode)

View travel insights

Set up direct pricing

Set up user provisioning for travel

Personal card reimbursement for travel

Reimbursement-only users

View travel billing changes and invoices

Invoices only

View and redeem unused tickets

Redeem only

Redeem only

Redeem only

Set preferred travel vendors

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