Reimbursements

• Can I cancel a reimbursement?

  You can delete a pending reimbursement request by following the steps below, so long as it hasn’t been approved yet. If the reimbursement has already been approved, domestic employees can arrange a repayment.

• What’s the right payment cycle for my company?

  By default, reimbursements are processed daily. This means that your funding source will have a bulk pull once per day, and employees will receive a batched payout once per day. All of these transactions are accounted for via cash accounting.

• How do reimbursements work with my accounting integration?

  Accounting for reimbursements is lightning-fast with our accounting integrations. Based on your ERP, certain advanced reimbursement features may be enabled, including the following: Reimbursements are automatically mapped to the employee’s correct entity. You can use mappings, rules, and manual overrides to categorize each reimbursement to a GL code.

• How do I submit a mileage reimbursement?

  In your dashboard Step 1: Go to either Expenses (if you have it) or Wallet and click Request reimbursement. If you haven’t already, connect the personal bank account where you’d like to receive the reimbursement.

• How can I itemize a personal expense or request a partial reimbursement?

  Requesting less than the expense amount When going through the flow to submit a reimbursement request, the Amount field may auto-populate to the entire cost of the expense you’re requesting reimbursement for.

• What do I do if my reimbursement request fails?

  Reasons for failure There are multiple reasons why a reimbursement request might fail. Some examples include inputting an invalid account/routing number, attempting to use an unverified bank account, or exceeding your 7-day rolling reimbursement limit.

• How do I approve reimbursements?

  Account and card admins will see a list of reimbursements needing approval in Inbox > Reimbursements On your app, these will appear in your Inbox. To approve a reimbursement, click an expense, view details on the right, and click Approve.

• How can I set up reimbursement syncing for my integration?

  Quickbooks Online If using QuickBooks Online, follow the steps below: Step 1: Confirm your QuickBooks integration so that you can save time reconciling expenses. Step 2: Connect your QuickBooks bank feed. Step 3: Click Connect on the Integrations page and finish the steps to enable expense data.

• Where is my reimbursement?

  After you have submitted your reimbursements, you can track the status of your reimbursement in the Brex dashboard. Go to Expenses and click the reimbursement you would like to track. In the detail pane, if the reimbursement is already approved and is processing, you will see the estimated time of…

• Can I use a personal bank account for reimbursements and repayments?

  When submitting your first reimbursement, you’ll be asked to set up a personal bank account for use with reimbursements and repayments. You can also set this up by clicking your name at the top right of your dashboard and selecting Manage Your Account.

• Can my reimbursements be locally funded?

  Account admins, card admins, and managers can set up reimbursements to be funded in local currency to international employees’ local bank accounts. This eliminates any foreign exchange conversions and helps streamline accounting. Your entity also must have a local bank account funded in the location’s primary currency.

• What are global reimbursements?

  Brex Empower allows account admins, card admins, and managers to reimburse employees in select international locations. To get started, international employees need to make sure they connect their personal bank account. Employees will be reimbursed in the same currency that their bank account is set up in (generally local currency).

• How can I submit a reimbursement request for out-of-pocket/personal expenses?

  As an employee, you can submit reimbursement requests for expenses from your personal cards for your account or card admin to review. To do so, follow the steps below. In the dashboard Step 1: Under the Expenses tab of the Brex dashboard, click Requests.

• How do reimbursements work?

  Note: Reimbursements are currently available to select early-access customers who will provide invaluable feedback to our team. If you’re interested, contact your Brex customer success manager or chat with Brex Support from your dashboard. What are reimbursements?

• How does mileage reimbursement work?

  When your team travels for business purposes, they can submit a reimbursement request to cover the costs of the distance traveled. Once submitted, employees and controllers can review the mileage expense in both their dashboard and mobile app. Brex reimbursements support the configuration of global mileage rates.

• Where can I send a global reimbursement?

  You can send reimbursements to any employees with a connected bank account from any of the following countries: Note: This list is ever evolving and is subject to change. For the complete list, please view the currency dropdown when requesting a reimbursement.