Brex Empower

How do I list attendees for a meal expense?


From time to time, you may use your Brex card to cover a meal expense that includes the costs from other employees in attendance. To help provide context to the expense, we have a List attendees feature that, when set up, will prompt the spender to submit additional information when a transaction in the Meals category comes through.

Admins can set up the list attendees policy in their dashboard. You’ll have the option to set a threshold amount that is either evaluated by the total amount for each expense or on a per-diem basis. You can also require detailed information about external attendees for each meal (if applicable).

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Once this rule is triggered, employees will be asked to add attendees for the expense. This is done in either window that opens when clicking on the expense or through a reimbursement form prompt.

Note: You don’t need the rule to be triggered to add attendees. You can do this at any point.

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A meal expense is flagged as requiring attendees.

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Adding attendees via the expense details.

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Adding an external attendee.

You'll also be able to add attendees on the mobile app while on the go!

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Adding attendees in the mobile app while on-the-go

Following this, expenses will be flagged for review. You can specifically sort for expenses that are missing attendees.


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