Documents for your account
This article refers to a feature that might not be available in your current Brex plan. If you'd like to learn more about this feature and how to unlock additional capabilities in Brex's upgraded plans, please have your account or card admin reach out to Brex Support by clicking on Support in your dashboard.
Overview
Managing corporate spend might require different account documents, ranging from reports of spending to forms as required by your vendors. Below, we’ve included several examples of documents that our customers find useful, as well as guidelines for how to locate them. Note: Any report or document that you download as a CSV can be opened as a spreadsheet in Excel.
Statements
As an account admin, card admin, or bookkeeper, you can download statements from your Brex dashboard by following the steps below.
Card statements
In the dashboard
Step 1: Go to Accounts on the left side of your dashboard. Step 2: In Credit, click Statements. Step 3: Your statements will appear in the list on this page as they are generated at the end of each statement cycle. To export, click the download icon to the right of each statement row. Note: You can find your outstanding balance by exporting in XLSX format.
Note: While you can only download a statement as a PDF, you can download a XLSX, CSV, HTML, or TXT report by going to Account > Credit > Transactions and entering a date range.
Brex business account statements
In the dashboard
Step 1: Go to Accounts, select the account, and click Statements. Step 2: Your statements will appear in the table next to the specific Brex business account as they are generated at the end of each statement cycle. To export, click the download icon. For a comprehensive overview of all statements, click View all. A side window will open that allows you to filter by accounts or dates.
Reimbursement statements
In the dashboard
Step 1: Go to Accounts > Reimbursements > Statements in your dashboard. Step 2: Your statements will appear in the table on this page as they are generated at the end of each statement cycle. To export, click the download icon to the right of each statement row.
Transaction reports
In addition to the card statements you receive every statement period, you can also generate a custom transaction report at any time.
Card expenses
In the dashboard
Account admins, card admins, and bookkeepers can pull reports for card expenses made by everyone on your team. Other role types can generate an expense report for their personal expenses. Step 1: In your dashboard, go to Expenses. Step 2: Review and select the filters you want to apply for your custom report. You can select any date range, expense type, spend limit(s), out-of-policy transactions, transaction status, or last four digits of the card the transaction was made with. The list of transactions will update automatically with the filters you’ve selected. Step 3: Once all filters are set, click Download, and select your desired file format. You can download receipts by clicking Include receipts in export. Receipts are in order of purchase date and expense ID, which you’ll see in the report. You'll then see a banner indicating that your export is in progress, which will update to show when it's complete. If you’d like, you can also select the option to receive a notification email once the export is ready for download.
Business account transactions
In the dashboard
Step 1: In your dashboard, go to Accounts > Business accounts > View all transactions. Step 2: Customize your report by adding filters. Step 3: Click Export on the right.
Account verification document
All account admins have the ability to download a verification letter for their Brex business account. Vendors and other third parties may accept this letter as confirmation of your Brex business account details in lieu of a voided check. If you need a customized verification letter or to have an audit document signed or notarized, please reach out to Brex Support.
In the dashboard
Step 1: Go to Accounts > Business account. Step 2: Select the checking account you’d like a verification letter for. Step 3: Go to Manage settings > Account details > Download verification letter. Alternatively, click Wire instructions > Download verification letter. Note: If you don’t see Manage settings, click More actions, first.
Voided check
We don’t provide voided checks, but have found that you can use the account verification document listed above as an alternative in most cases.