# Paying reimbursements outside of Brex Get answers to all of your questions regarding Brex **URL Source:** https://www.brex.com/support/pay-outside-of-brex --- ## Overview As an account admin or card admin, you can configure an entity’s reimbursements to be paid outside of Brex. This allows you to leverage our powerful budgeting, compliance, and automation tools while using your existing payout process for reimbursements. ## Setup ### For multiple-entities To enable payment outside of Brex, an account admin or card admin can follow these steps: **Step 1:** Go to _Accounts > Reimbursements > Configure billed entities_ and choose the entity you want to configure. **Step 2: **Select the currency of the entity. **Step 3:** To pay the entity outside of Brex, click _Pay outside of Bre_x > _Confirm_. You can click _Auto-pay / Manual pay_ and toggle the _Pay outside of Brex for unsupported employees _to specify that the entity can only pay reimbursements for unsupported reimbursements outside of Brex_. _Contact Brex Support to activate any missing payment methods mentioned above. ### For a single entity If you only have one US-based entity, your employees' reimbursements will default to being paid through Brex [expense reimbursements](https://www.brex.com/expense-reimbursements), with the option of paying outside of Brex. If you want to have **all** employees paid outside of Brex: **Step 1:** Click _Settings > Plan > Set up Reimbursements_. **Step 2: **When asked to set up a bank account, click _Pay outside of Brex_. To have both supported employees paid through Brex and employee reimbursements in [unsupported countries/currencies](https://www.brex.com/locally-funded-reimbursements) paid outside of Brex, please contact Brex Support. ## Change the reimbursement setting Once set up, an account admin or card admin can change the reimbursement setting by following the steps below: **Step 1:** Go to _Team > Entities_. **Step 2: **Select the entity you’d like to configure. **Step 3: **In the details window, select if you would like to _Pay outside of Brex_ or _Pay in Brex_. ## Employee experience If an account admin or card admin enabled paying outside of Brex for the entity, but not allowed the option to pay within Brex, any employees assigned to this entity can submit reimbursement requests without connecting a bank account. All reimbursement requests will still need to meet the spend limit and policy guidelines to be approved, after which point, account admin or card admin can export them. Employees won’t see an estimated reimbursement payout date on their Brex account, so please make sure they’re aware of expected payment times based on your company's payroll or AP process. If the entity has reimbursements set up for both paying within Brex and paying outside of Brex, account admin or card admins can set up pay outside of Brex for specific employees from the _Team > Company_ by selecting the employee and toggling on _Pay outside of Brex_. **Note: **This setting won't retroactively update reimbursements already submitted by the employee. ## Exporting approved reimbursements for payment To process approved reimbursements, an account admin or card admin can follow these steps: **Step 1: **Go to _Accounts_ > _Reimbursements_ and choose your entity to see all approved reimbursements pending export. ![HC - Pay Outside of Brex 03](https://brand.brex.com/m/74af6cd2b6cde7af/webimage-HC-Pay-Outside-of-Brex-03.png) **Step 2: **To export all expenses, click _Export expenses._ To export specific reimbursements, select them first and then click _Export_ in the table. This will download a ZIP file with a CSV containing your expenses, and a CSV with the sub-totals per employee. **Step 3: **This data can be used to make the payment via payroll, your AP process, or given to your local employer of record. **Note: **Since payments are made through an external system, we won’t have any information on whether an employee was paid out or not. After export, the status of your exported reimbursements will be changed from _Unexported_ to _Exported. _This helps prevent you from double paying an employee. Ultimately, you are responsible for tracking any payments made. ## Export history and reminders An account admin or card admin can view previous exports by clicking _Export history _in the entity’s _Reimbursement_ page. The export history keeps track of which admins exported which reimbursements for processing to prevent double payments. You can also redownload data from here, if necessary. ## Paying outside of Brex for unsupported employees An account admin or card admin can enable pay outside of Brex within an entity for the subset of employees who cannot be paid from within Brex. These employees may be located or have bank accounts in unsupported locations or unsupported countries. If you activate the feature for unsupported employees, those employees can submit reimbursements in their dashboard. We won’t ask any unsupported employees for bank information and will route these reimbursements to Pay outside of Brex to be exported. We’ll continue to pay out supported employees from within Brex. Only employees of USD-funded entities who aren’t on this [supported countries list](https://www.brex.com/global-reimbursements) will be routed to pay outside of Brex. Employees of locally funded entities who request in any currency besides the local funding currency will be routed to pay outside of Brex. ## Viewing Reimbursements Once set up, an account admin or card admin can filter by either _Paid outside of Brex _and _Paid on Brex _when reviewing expenses.