Spending on different limits
Overview
Limits help you set amounts for certain types of company spending. Since most of your team members will only have one physical card, they may need to switch the limit assigned to the card depending on the expense. You can retroactively reallocate the expense to the correct limit.
Create/request employee card limit
New for Summer Essentials Smart card
As an employee, you will be prompted to order an employee card after signing into your dashboard for the first time. During the creation of the card, you will automatically be given a limit for day-to-day T&E spend.
If you are an admin or any other user with the specific product capability, you can create a card on behalf of an employee by going to Cards and Limits > Issue a new card > Employee card, selecting the cardholder.
For more information on issuing an employee card, follow the steps in this article.
Create/request spend limit
If needed, you and your team can set up a variety of spend limits to help determine where you’ll allocate business spend. Admins or any other users with the specific product capability can create spend limits for themselves or the rest of the team, and employees can request a spend limit with specific parameters by following the steps in this help article.
Assigning a card to a different limit
You can assign employee cards to either your employee card limit or any other available spend limit. If you have several limits, you have the flexibility to switch the limit associated with your expenses.
New for Summer If enabled by your company admin, Brex can automatically apply the transaction to the appropriate limit if you also enable this feature. If enabled by your company admin, Brex can automatically apply the transaction to the appropriate limit if you enable this feature. See Automatic limit selection for more information.
If this feature is not used, the card will retain its last assigned limit. For cards without a prior limit, the system will apply the limit with the highest available funds. To change a card's limit before a transaction, please follow the steps in the dashboard or app below.
For your own card
To switch the spend limit assigned to your Brex card as an employee, follow the steps below.
In the dashboard
Step 1: Go to Wallet and find the employee card you want to assign to a different limit. If it isn’t your primary card, click View all cards and choose it from the list.
Step 2: Click Switch limit and choose the limit you want to spend from in the dropdown menu. Note: You’ll see your Brex card set as the primary card on the Wallet page. If you have more than one Brex card, you can change your primary card.
In the app
Step 1a: In Wallet, tap Change.
Step 1b: If you’d like to switch the limit of a card other than your primary card, scroll down to find the card under Other cards. Tap the card you’d like to assign a different spend limit to, and tap Manage.
Step 2: Tap Select next to the limit you’d like your card to spend from.
For another user’s card
Account, card admins or any other users with the specific product capability can switch an employee card to a different limit by following the steps below.
In the dashboard
Step 1: Go to Cards and Limits > Employee Card.
Step 2: Click on the employee card that you want to assign a different limit to.
Step 3: In the details window, click Switch limit.
The employee will receive an email, text, and push (depending on their notification settings) informing them of the limit change.
Automatic limit selection
New for Summer
We’ll automatically apply the transaction to the appropriate limit, which can be changed retroactively.
Brex AI intelligently assigns your transactions to the most appropriate limit by analyzing similar past transactions, recognizing if you're on a trip booked with Brex travel, and using advanced language models to understand transaction details and available limit options.
Enable automatic limit selection for your company
Account and card admin can enable Automatic limit selection
Step 1: Go to Company settings > Brex Assistant.
Step 2: Toggle on Automatic limit selection.
Note: You can disable this later by toggling it off.
Manage personal automatic limit selection
Any cardholders who are members of two or more limits can to go to Wallet in your dashboard or app to manage this feature by toggling on/off Automatic limit assignment
Apply an expense to a different limit
If you’ve already transacted on your card and need the transaction retroactively moved to a different limit, follow the steps below. Note: Transactions can only be reassigned to limits whose amount, restrictions, and policies allow those transaction types. For example, you wouldn’t be able to move a transaction at a gas station into a spend limit that restricts purchases that fall into the Gas & fuel category.
Edit a single expense
In your dashboard
Step 1: Account and card admins can go to Expenses to edit the expense of another user. Personal expenses can be edited in Wallet.
Step 2: Click on the expense you want to reassign to a different limit.
Step 3: In the details pane, under Limit, click the limit's name.
Step 4: From the dropdown menu, select the limit you want to reassign the transaction to. You can type the limit’s name into the search bar to help locate it.
In your app
Step 1: From the homescreen of your Brex app, go to your Wallet and tap the expense you want to update. If this was an older expense, tap All expenses to find the desired expense.
Step 2: In the Assigned to section, tap Change with the name of the current spend limit.
Step 3: Select the limit that you want the expense assigned to. You can type the limit’s name into the search bar to help locate it.
If the limit reassignment failed for any reason, you’ll see a popup window telling you why this happened.
Edit multiple expenses
In your dashboard
Step 1: Account and card admins can go to Expenses to edit another user's expenses. Personal expenses can be edited in Wallet.
Step 2: Check the box to the left of all the expenses for which you want to change the limit.
Step 3: Click the pencil icon at the bottom of the page.
Step 4: In the details pane, under Limit, click the limit's name.
Step 5: From the dropdown menu, select the limit you want to reassign the transaction to. You can type the limit’s name into the search bar to help locate it.
Step 6: Click Edit [#] expenses.
If the spend limit reassignment failed for any reason, you’ll see a pop-up window telling you why this happened.