Manage your Brex business account balance
Overview
You have several options available to help you manage the balance of your Brex business account(s). This includes a number of different sending and deposit options, some of which you can do right from your Brex app.
Ways to send funds
Note: You cannot withdraw cash from your Brex business account at an ATM. You can send money via:
ACHs
You can initiate outbound ACH transfers through your Brex app or dashboard to send funds to an external account. Read more in this help article.
Domestic & international wire transfers
You can initiate outbound wires, whether domestic or international, from your Brex dashboard by following the steps in this help article. You can also provide a vendor with your Brex business account details and have them pull the funds from your account.
Check
From your dashboard, you can send outbound checks to recipients by mail. The steps for this process are available in this help article.
Externally initiated transfer
You have unlimited access to deposit funds to your Brex account through an externally initiated transfer. This is when you arrange a transfer from your external bank account’s platform that pulls funds out of your Brex business account. You can do this by following these instructions:
- Sign in to your external bank account.
- Navigate to your bank’s page for making transfers.
- Enter your Brex account details and confirm the transfer.
Since we aren’t a bank, we have partner banks that allow us to process transfers. You might see these institutions referenced when you initiate a wire or ACH, or send a check. They’ll either be Column or JPMorgan Chase.
Ways to add funds
Funding your account is easy — here are a few ways to increase your Brex business account balance and credit limit. Note: You cannot deposit physical cash into your Brex business account or process a vendor’s card transaction.
ACHs
You can initiate inbound ACHs from either your app or your dashboard. If this is your first time depositing funds, start by connecting the external bank account you’d like to use. This verifies that you're authorized to pull funds from that account. Going forward, when you transfer funds from your dashboard, you can select your bank and initiate a transfer without any sign-in credentials. Once you have an external bank connected, please follow these steps to initiate an ACH debit.
Domestic & international wire transfers
Wires, especially domestic wires, often process the fastest of all transfers, making them a good option if you need to fund your account quickly. You can initiate them from your Brex dashboard by following the steps in this help article. You can also provide a vendor with your Brex business account details and have them push the funds into your account.
Check deposits
When you have a check in hand, you can deposit it into a Brex business account from your app by following the instructions in this help article.
Note: We cannot accept mailed checks.
Externally initiated transfer
You have unlimited access to deposit funds to your Brex account by way of an externally initiated transfer. This is when you arrange a transfer from your external bank account’s platform that pushes funds into your Brex business account. You can do this by following these instructions:
- Sign in to your external bank account.
- Navigate to your bank’s page for making transfers.
- Enter your Brex account details and confirm the transfer.
Since we aren’t a bank, we have partner banks that allow us to process transfers. You might see these institutions referenced when you initiate a wire or ACH, or send a check. They’ll be either Column Bank or JP Morgan Chase.
Where you can receive money from
In general, you can receive funds or initiate deposits from the following sources
- External bank accounts
- These can belong to you, a vendor, etc.
- Check deposits
- Loans
- While Brex isn’t an approved SBA-certified lender, you can deposit externally sourced loans into your Brex business account. This includes PPP loans.
Scheduled / recurring payments and deposits
Outbound payments
In your dashboard
You can choose to send a payment immediately or have it sent at a later date, on a monthly, weekly, or custom schedule. Please follow the steps below to make a payment from your Brex dashboard. Step 1: Go to Account > Brex business accounts. Next to the account you’d like to send funds from, click > Move money > Send money. With Checking, Treasury, Vault Alternatively, select your Checking account and click Send money. Step 2: Enter the payment details, including the payment type, beneficiary information, and amount. Step 3: Choose the desired payment date and note the estimated arrival time on the right side. Note: If you’re sending an international wire, you’ll also have the option to choose whether you want the payment to be in USD or local currency. If this is a one-time payment, select Review to confirm the payment details and complete the transaction as scheduled. If you'd like this payment to repeat, please continue to step 4. Step 4: Select Repeat this payment. Step 5: Choose how often you would like the payment to recur (monthly, weekly, or custom frequency). Step 6: Confirm when you'd like the repeating payment to end. Step 7: Review the recurring payment details and select Create recurring payment. You're all set! To view the scheduled or recurring payment, navigate to Transactions and click Status. You should see a drop-down menu with the option to filter your transactions by scheduled transfers.
In your app Without Checking, Treasury, Vault
You can set up scheduled ACH payments in the Brex app. However recurring payments can only be arranged via the dashboard. Step 1: Sign in to the Brex app and tap the $ icon at the bottom. Step 2: On the Brex business account page, click the Send button near the top of the screen. Step 3: Select a Brex business account to use for the payment under From. Step 4: Select a recipient to pay under To. Step 5: Enter the recipient name, or select one from the list. You can also enter a new recipient. Step 6: Enter the payment amount and tap Continue. Step 7: Choose the desired Payment date and enter an optional description, then tap Continue. Step 8: After reviewing the payment details, select Send to begin processing the payment.
In your app With Checking, Treasury, Vault
Step 1: Sign in to the Brex app and tap Accounts at the bottom. Step 2: On the Brex business account page, click the Send button near the top of the screen. Step 3: Select the payment method, and the Checking account to use for the payment under From. Step 4: Select a recipient to pay under To. Step 5: Enter the recipient name, or select one from the list. You can also enter a new recipient. Step 6: Enter the payment amount and tap Continue. Step 7: Choose the desired Payment date and enter an optional description, then tap Continue. Step 8: After reviewing the payment details, select Send to begin processing the payment.
Inbound deposits
Admins can choose to send deposits immediately or have them begin processing at a later date. Deposits can repeat on a monthly, weekly, or custom schedule.
In your dashboard Without Checking, Treasury, Vault
Step 1: In your Brex dashboard, go to Account > Brex business accounts. Next to the account you’d like to send funds from, click Move money > Add funds. Step 2: Select the account you'd like to transfer funds from and click Next. Note: If this is your first time depositing funds, you'll need to connect the desired account prior to transferring. Step 3: Enter the amount you'd like to transfer and the date you want the transfer to begin processing. If this is a one-time deposit, select Review to confirm the payment details and complete the transfer. To repeat this deposit, continue to Step 4. Step 4: Select Repeat this deposit. Step 5: Choose how often you'd like the deposit to recur and set an end date. Step 6: Review the recurring deposit details and click Add funds to complete.
In your dashboard With Checking, Treasury, Vault
Step 1: In your Brex dashboard, go to Account > Brex business accounts, and click Move money > Add funds. Alternatively, select your Checking account, and click Add funds. Step 2: Select the account you'd like to transfer funds from and click Next. Note: If this is your first time depositing funds, you'll need to connect the desired account prior to transferring. Step 3: Enter the amount you'd like to transfer and the date you want the transfer to begin processing. If this is a one-time deposit, select Review to confirm the payment details and complete the transfer. To repeat this deposit, continue to Step 4. Step 4: Select Repeat this deposit. Step 5: Choose how often you'd like the deposit to recur and set an end date. Step 6: Review the recurring deposit details and click Add funds to complete.
In your app
Step 1: Tap Transfer and choose your desired payment method.
Step 2: Select the account to use for the payment under From.
Step 3: Choose an existing recipient and tap Continue, or tap Add new recipient.
Step 4: If adding a new recipient, enter their sending information throughout the next several screens.
Step 5: Enter the payment amount.
Step 6: Choose the date for the initial transfer.
Step 7: From the dropdown menu, choose how often you’d like this payment to repeat. If you select Custom, you’ll be asked to customize how often the payment repeats, what day it repeats on, and when the repeating payment ends.
Step 8: Press Send.
Managing payments and deposits
After you’ve set up a recurring payment or deposit it, you can find it in your dashboard under Transactions > Status. Once here, adjust your filters to see only transactions that are Scheduled. You can cancel the scheduled transfer or edit it up until its first initiation by following the steps in this help article.
Automatic transfers
You can always transfer funds into your Brex business account on a one-off basis, but to help maintain a minimum balance, you can also set up automatic transfers to trigger when your account balance falls below a certain point. As an account admin, you can do this by following the steps below.
In your dashboard Without Checking, Treasury, Vault
Step 1: Go to Accounts > Business account, choose the business account you want to set a minimum balance for, and click Account settings > Set up minimum balance. Alternatively, click on Set up minimum balance below your available balance.
Step 2: Fill out the details of your automatic transfer, which includes all of the following:
- Maintain minimum balance of: The balance that’ll be maintained in your Brex business account. If your account falls below this amount, the next transfer will make up the difference.
- For example: If you set your minimum balance to $1,000,000, and it falls to $750,000, you can expect the next transfer to be for the amount of $250,000.
- Transfer from: The connected bank account where the transfer will pull from.
- Initiate transfer on: The day of the week that we check to see if your balance has fallen below its threshold. If it has, this is also the day that an automatic transfer will occur.
- The note below this selection tells you when to expect the payment arrival.
Step 3: Click Set up.
Your Brex business account minimum balance is now set. To edit this in the future, go to Accounts > [Brex business account name] > Account settings > Automatic transfers > Manage. Here, you can change the parameters, or toggle Minimum balance off to stop maintaining a minimum balance. Doing so will cancel any minimum balance transfers.
In your dashboard With Checking, Treasury, Vault
You can set up automatic transfers between your checking, treasury, and vault account. These transfers can come from one of your other accounts or from a connected external bank account for your account’s minimum balance. Step 1: Go to Accounts > Business account and choose the checking account you want to set an auto-transfer rule for. Step 2: Under Automatic transfers, click Manage. Step 3: Click Add rule to create a new rule, or click the pencil icon to edit an existing rule. You can choose from the following rules:
- Maintain account minimum rule: Choose a minimum balance to maintain in your selected checking account. If your account falls below this amount, based on your auto-transfer rule(s), your next transfer will adjust to bring you back to your minimum balance.
- Select the amount, the frequency, and the account from where the transfer will be made. You can only set up one minimum balance per checking account.
- You can use a connected bank account to maintain a minimum balance as well by selecting the account from the dropdown menu.
- Maintain account maximum rule: Choose a maximum balance to maintain in your selected checking account. If your account exceeds this amount, based on your auto-transfer rule(s), the next transfer will adjust to bring you back to your maximum balance.
- Select the amount, the frequency, and the account where the transfer will be made. You can only set up one maximum balance per checking account.
- Transfer recurring amount rule: Set up an amount to transfer from one account to another on a regular basis. You can set up recurring transfers between Checking accounts, from checking to treasury and vault, as well as from treasury and vault to checking accounts.
Note: To remove an existing rule, click the trash icon in the top right. Step 3: Click Done. Your automatic transfers are now set. You can repeat this process to edit one or multiple rules in the future.
Automatic transfer behaviors between account types With Checking, Treasury, Vault
Initiation schedule
Once set up, auto-transfers are triggered between 3:30-4:30 AM ET on business days. Any auto-transfer scheduled for a weekend or banking holiday will trigger on the previous available business day.
Payout schedule
Auto-transfers from external bank accounts land within 2-4 business days. Auto-transfers from checking, treasury, or vault accounts typically land within 0-1 business days.
If your automatic transfer fails
If your automatic transfer fails, you’ll receive an email that tells you the cause of failure and how to fix it. While the failed transfer won’t reinitiate, it’s important to address the problem to make next week’s automatic transfer successful. If your transfer fails due to insufficient funds, you’ll be prompted to add more funds to your designated external account. If your transfer fails due to a broken bank connection, you can reconnect it. If your transfer fails due to your account’s ACH debit limits, you’ll need to lower your automatic transfer threshold. You can also contact Brex Support for assistance.
Deposit limits
Deposit limits are what determine the overall amount of funds you can add to your Brex business accounts within a rolling average. They are determined by many factors including the tenure of your account, your deposit history, your spending history, and more. Your deposit limits are evaluated daily and most customers will see their limits increase over time. The more you use your Brex account, the faster your limits will increase.
There are 3 types of deposits and each has different limits:
Deposit type | Description | Limit |
---|---|---|
Brex-initiated ACH deposit | This is the amount of money you can send to your Brex account by clicking Add funds in your dashboard. This limit resets every 7 days. | Varies |
Check deposit | This is the amount of money you can deposit via check in to your Brex account. This limit resets every 7 days. | Varies |
External bank-initiated ACH deposit | This is the amount of money you can transfer directly from your external bank account to Brex. | Unlimited |
View deposit limit
In the Brex mobile app, account admins can check on what types of deposits are currently available for their account, following the instructions below.
Step 1: Sign in to the Brex mobile app.
Step 2: Click Settings (the gear icon).
Step 3: Select Weekly deposit limits.
Step 4: Review your 7-day limit and current options for check and Brex ACH deposits (i.e. ACH deposits from connected bank accounts you’ve added to Brex). There are no limits on external bank ACH deposits.
Note: If you’ve exhausted your limit for Brex ACH deposits, it’s still possible to schedule a transfer for a future date. If you try to deposit an amount beyond your weekly limit, you’ll receive an error message notifying you of your current limit.
Cannot add funds
If you’ve had one or more failed deposit attempts on your account, your option to Add funds from your dashboard may become restricted. During this time, you can still transfer funds into your Brex business account from external sources (such as from your bank portal). As we see a series of successful, externally-originated debits on your account over time, we may be able to restore your access to this feature.