How do reimbursements work with my accounting integration?

Accounting for reimbursements is lightning-fast with our accounting integrations. Based on your ERP, certain advanced reimbursement features may be enabled, including the following:

• Reimbursements are automatically mapped to the employee’s correct entity.

• You can use mappings, rules, and manual overrides to categorize each reimbursement to a GL code.

• Reimbursements are exported in their funding currency.

• Reimbursements are exported in either cash or accrual accounting where available.

• Reimbursements paid from the parent entity will generate intercompany transactions.

To help speed up cash reconciliation, we’ll provide payout reports and reimbursement statements per your payment cycle configuration.

Setting up QuickBooks Online

Confirm your QuickBooks integration and connect your QuickBooks bank feed. Reimbursements will automatically sync to QuickBooks as expense transactions once they’re paid.

Setting up NetSuite

If using NetSuite, finish the following steps so you can save time reconciling your expenses.

Step 1: Set up the NetSuite integration.

Step 2: Under Integrations > NetSuite > Manage, enable Reimbursements syncing.

Step 3: Select the GL account used to pay your reimbursements. This account will be credited in your journal entry.

Step 4: Once these steps are complete, reimbursements will automatically sync to NetSuite as journal entries once they’re paid.

Other ERP software

Brex supports many other standard ERPs such as Sage Intacct, Xero, Quickbooks Desktop, and more. Contact our support team to learn more.

Universal CSV

If you use a different software, or would like to customize your accounting process, you can manually export a CSV of all paid reimbursement transactions. Universal CSVs are extremely customizable to meet any of your export needs.