# Workday Financials ERP 

Get answers to all of your questions regarding Brex

**URL Source:** https://www.brex.com/support/workday-financials-erp

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## Overview

Brex's integration with Workday Financials streamlines financial data management by providing real-time visibility, easy customization, and efficient management of fields and workflows.  
  
The integration allows you to control spend, export financial data, and automate the import of your chart of accounts. Mapping rules help auto-categorize transactions, simplifying the financial management process.  
  
This comprehensive guide walks you through setting up the integration, whether you're a current Workday Financials user or considering it as a future option.  
  
Follow the steps below to set up your Workday Financials integration. If you need assistance, please contact your Brex representative.

## Integration System Security Group (ISSG)

### Create an ISSG

**Step 1:** Type “create security group” in the Workday search bar and click _Create Security Group_.  
  
**Step 2:** From _Type of Tenanted Security Group_, select _Integration System Security Group (Unconstrained)_ and give the group a name like “Sample_Brex_ISSG”. Click _Ok_.

![HC - Workday Financials 01](https://brand.brex.com/m/2b1cb3a8f0abe648/webimage-HC-Workday-Financials-01.jpg)

**Step 3:** On the next screen, under _Integration System Users_, add the ISU you created in Step 1 to the list. Click _OK_, and then _Done_.

## Integration System User (ISU)

### Create an ISU

**Step 1: **Type “Create Integration System User” in the Workday search bar and select the task.

![HC - Workday Financials 02](https://brand.brex.com/m/52bece3c43290aff/webimage-HC-Workday-Financials-02.jpg)

**Step 2:** Enter a new username and password in accordance with your rules.  
  
**Note: **Keep the _Session Timeout Minutes_ default value of 0 to prevent session expiration. An expired session can cause the integration to time out before it successfully completes.  
  
**Step 3:** Select _Do Not Allow UI Sessions_ if you want to prevent the integration system user from signing in to Workday through the UI.  
  
**Step 4:** To avoid integration errors caused by expired passwords, search for the _Maintain Password Rules_ task and add the integration system user to the _System Users exempt from password expiration_ field.

### Assign to ISSG

**Step 1: **Create your ISSG, following the instructions above.  
  
**Step 2:** On the next screen, under _Integration System Users_, add your ISU to the list.  
  
**Step 3: **Click _OK_, and then _Done_.

![HC - Workday Financials 04](https://brand.brex.com/m/4094c884f174d75b/webimage-HC-Workday-Financials-04.jpg)

## Configure domain security policy permissions

Now you can ensure that the ISSG has access to the necessary business domains. In the _Security Group_, edit the _Domain Security Policy Permissions_ and add the following GET ONLY operations:

- Worker Data: Current Staffing Information
- Worker Data: Public Worker Reports
- Worker Data: Personal Data

To do this, follow these steps.  
  
**Step 1: **Type “View Security Group” in the Workday search bar, select your newly created ISSG, and click _OK_.  
  
**Step 2: **On the next page, click the ellipsis icon after the _Security Group_ name and select _Tenanted Security Group > Copy_.

![HC - Workday Financials 05](https://brand.brex.com/m/24af78b2e7962453/webimage-HC-Workday-Financials-05.jpg)

**Step 3:** Select _Maintain_ to be added to the specified business domains listed above.

![HC - Workday Financials 06](https://brand.brex.com/m/32270b916e5fb5a/webimage-HC-Workday-Financials-06.jpg)

**Step 4: **Add the necessary domains by selecting “+”.

![HC - Workday Financials 07](https://brand.brex.com/m/5614cfdf9f6a486d/webimage-HC-Workday-Financials-07.jpg)

**Step 5:** After you’ve added all of the necessary domains, activate the security policy changes by typing “Activate Pending Security Policy Changes” in the Workday search bar and selecting the result.  
  
**Step 6:** Enter a comment (e.g., “Brex implementation”), then click _OK_ to activate.

![HC - Workday Financials 08](https://brand.brex.com/m/41363570db11b3aa/webimage-HC-Workday-Financials-08.jpg)

**Step 7:** Check the _Confirm_ checkbox verifying the changes that need to be activated.

![HC - Workday Financials 09](https://brand.brex.com/m/7b22ac7ae456f54c/webimage-HC-Workday-Financials-09.jpg)

## Manage authentication policies

**Step 1: **In production, add the ISU security group to the authentication policy in Workday to allow for access.  
  
**Step 2: **Type “Manage Authentication Policies” and select the correct environment.

![HC - Workday Financials 10](https://brand.brex.com/m/450424ff90a5892a/webimage-HC-Workday-Financials-10.jpg)

**Step 3: **Add the ISSG that was created to the necessary group (this will vary depending on your setup). Click _Done_.

![HC - Workday Financials 11](https://brand.brex.com/m/209bf58189d8c3fc/webimage-HC-Workday-Financials-11.jpg)

**Step 4: **Activate your policy changes after you make the change, located on the _Manage Authentication Policies_ screen.  
  
**Step 5: **Select _Activate All Authentication Policies_, add the comment, and click _OK_. Check the _Confirm_ checkbox to activate.

![HC - Workday Financials 12](https://brand.brex.com/m/15182ac3eabb1368/webimage-HC-Workday-Financials-12.jpg)

![HC - Workday Financials 13](https://brand.brex.com/m/316f9e1e9d62bce/webimage-HC-Workday-Financials-13.jpg)

## Obtain the web services endpoints for the Workday tenant

You can find your Workday HR endpoints by following the steps below.  
  
**Step 1:** Search for and open _Public Web Services in Workday.  
  
_**Step 2: **Hover over _Human resources_ and click the three dots to access the menu  
  
**Step 3: **_Click Web Services > View WSDL_.  
  
**Step 4: **At the bottom of the following page, find the host, which will look something like [this](https://wd2-impl-services1.workday.com/ccx/service/mycompany/Human_Resources/v36.0):

![HC - Workday Financials 14](https://brand.brex.com/m/1f59b465b78881be/webimage-HC-Workday-Financials-14.jpg)

**Note: **Endpoints differ across tenants, so please provide us with endpoints for each testing environment.

## Setup accounting integration

After you’ve created and assigned an ISU using the guide above, an account, card admin or any other users with the [specific product capability](https://www.brex.com/custom-roles) can set up the Workday accounting integration.  
  
**Step 1: **Configure your domain security policy permissions by typing “View security group,” into the Workday search bar, selecting your newly created ISSG, and clicking _OK_.  
  
**Step 2:** On the next page, click the ellipsis after the _Security Group_ name and select _Tenanted Security Group > Copy_.

![HC - Workday Financials 15](https://brand.brex.com/m/7a15254a085a7010/webimage-HC-Workday-Financials-15.jpg)

**Step 3:** Toggle _Maintain_ to be added to the specified business domains listed above and add the necessary domains by clicking the +.

![HC - Workday Financials 16](https://brand.brex.com/m/4cede71919495343/webimage-HC-Workday-Financials-16.jpg)

You can find the necessary domains in this table:

| Operation | Domain Security Policy | Domain Security Policies Inheriting Permission | Functional Areas |
| --- | --- | --- | --- |
| Get Only | Manage: Organization Integration |  | Organizations and Roles |
| Get and Put | Integration Build |  | Integration |
| Get Only | Reports: Customer |  | Customers |
| Get Only | Set Up: Company General |  | Common Financial Management |
| Get Only | Set Up: Project Tracking |  | Project Tracking |
| Get Only | Set Up: Basic Customer Worktag |  | Common Financial Management and Worktags |
| Get Only | Set Up: Basic Project Worktag |  | Common Financial Management and Worktags |
| Get Only | Set Up: Basic Revenue Category Worktag |  | Common Financial Management and Worktags |
| Get Only | Set Up: Basic Supplier Worktag |  | Common Financial Management and Worktags |
| Get Only | Set Up: Maintain Custom Worktags |  | Common Financial Management and Worktags |
| Get Only | Process: Journals (NEW) | Process: Journals - View | Financial Accounting |
| Get Only | Set Up: Spend Categories |  | Common Financial Management |
| Get Only | Create: Cost Center |  | Organizations and Roles |
| Get Only | Worker Data: Public Worker Reports |  | Staffing |
| Get Only | Manage: Location | Location: View | Organizations and Roles |
| Get Only | Set Up: Accounts |  | Common Financial Management |
| Get Only | Reports: Supplier |  | Suppliers |
| View and Modify | Integration Configure |  | Integration |
| View and Modify | Integration Build |  | Integration |
| View Only | Worker Data: Current Staffing Information |  | Staffing |
| View Only | Worker Data: Active and Terminated Workers |  | Staffing |
| View Only | Worker Data: Workers |  | Staffing |
| View Only | Worker Data: Benefit Elections |  | Benefits and Personal Data |
| View Only | Worker Data: Worker ID |  | Personal Data |
| Get Only | Worker Data: Current Staffing Information |  | Staffing |
| Get Only | Worker Data: Active and Terminated Workers |  | Staffing |
| Get Only | Worker Data: Workers |  | Staffing |
| View and Modify | Set up: Worktags | Set Up: Worktags - Business Unit | Common Financial Management and Worktags |
| Get and Put | Set up: Worktags | Set Up: Worktags - Business Unit | Common Financial Management and Worktags |
| Get Only | Staffing Organizations: Business Unit |  | Staffing |
| [Optional] Get Only | Set Up: Fund Accounting | - Reports: Appropriation - Set Up: Appropriation - Set Up: Fund | Common Financial Management |

**Step 4: **Search for _Business Process Security Policies for Functional Area_, then fill in the values below.  
  
**Step 5:** Edit the policy and add the ISSG to the _Import Accounting Journal (WS Background Process)_ action.

![HC - Workday ERP 03](https://brand.brex.com/m/318ddd7707a971d2/webimage-HC-Workday-ERP-03.png)

**Step 6: **Type “Activate Pending Security Policy Changes” in the Workday search bar and click the result.  
  
**Step 7: **Enter a comment (e.g., “Brex implementation”), then click _OK_ to activate.

![HC - Workday ERP 04](https://brand.brex.com/m/518b3fd338d1ea60/webimage-HC-Workday-ERP-04.png)

**Step 8: **Check the _Confirm_ checkbox verifying the changes that need to be activated.  
  
**Step 9: **Search for _Maintain Journal Sources_ and add Brex. You don’t need to checkmark _In Use._

![HC - Workday ERP 05](https://brand.brex.com/m/6139d8c6cc6f5b8c/webimage-HC-Workday-ERP-05.png)

**Step 10:** Click the magnifying glass to edit the journal source, then change the reference ID to “Brex.”

## Disconnect Workday Financials

**Step 1:** Click your name in the top right of your dashboard, and go to _Integrations_.**  
  
Step 2: **Next to Workday Financials, click the three dots, and choose _Disconnect_.  
  
Disconnecting will not remove any mapping rules previously created, in case you’d like to reconnect Workday Financials with the same sign-in credentials at a later time.