Workday Financials ERP

OverviewSetup accounting integrationDisconnect Workday Financials

Overview

New for Summer

Brex's integration with Workday Financials streamlines financial data management by providing real-time visibility, easy customization, and efficient management of fields and workflows. The integration allows you to control spend, export financial data, and automate the import of your chart of accounts. Mapping rules help auto-categorize transactions, simplifying the financial management process. This comprehensive guide walks you through setting up the integration, whether you're a current Workday Financials user or considering it as a future option. Follow the steps below to set up your Workday Financials integration. If you need assistance, please contact your Brex representative.


Setup accounting integration

After you’ve created and assigned an ISU using the guide above, an account or card admin can set up the Workday accounting integration. Step 1: Configure your domain security policy permissions by typing “View security group,” into the Workday search bar, selecting your newly created ISSG, and clicking OK. Step 2: On the next page, click the ellipsis after the Security Group name and select Tenanted Security Group > Copy.

HC - Workday ERP 01

Step 3: Toggle Maintain to be added to the specified business domains listed above and add the necessary domains by clicking the +.

HC - Workday ERP 02

You can find the necessary domains in this table:

OperationDomain Security PolicyDomain Security Policies Inheriting PermissionFunctional Areas
Get OnlyManage: Organization Integration Organizations and Roles
Get and PutIntegration Build Integration
Get OnlyReports: Customer Customers
Get OnlySet Up: Company General Common Financial Management
Get OnlySet Up: Project Tracking Project Tracking
Get OnlySet Up: Basic Customer Worktag Common Financial Management and Worktags
Get OnlySet Up: Basic Project Worktag Common Financial Management and Worktags
Get OnlySet Up: Basic Revenue Category Worktag Common Financial Management and Worktags
Get OnlySet Up: Basic Supplier Worktag Common Financial Management and Worktags
Get OnlySet Up: Maintain Custom Worktags Common Financial Management and Worktags
Get OnlyProcess: Journals (NEW)Process: Journals - ViewFinancial Accounting
Get OnlySet Up: Spend Categories Common Financial Management
Get OnlyCreate: Cost Center Organizations and Roles
Get OnlyWorker Data: Public Worker Reports Staffing
Get OnlyManage: LocationLocation: ViewOrganizations and Roles
Get OnlySet Up: Accounts Common Financial Management
Get OnlyReports: Supplier Suppliers
View and ModifyIntegration Configure Integration
View and ModifyIntegration Build Integration
View OnlyWorker Data: Current Staffing Information Staffing
View OnlyWorker Data: Active and Terminated Workers Staffing
View OnlyWorker Data: Workers Staffing
View OnlyWorker Data: Benefit Elections Benefits and Personal Data
View OnlyWorker Data: Worker ID Personal Data
Get OnlyWorker Data: Current Staffing Information Staffing
Get OnlyWorker Data: Active and Terminated Workers Staffing
Get OnlyWorker Data: Workers Staffing
View and ModifySet up: WorktagsSet Up: Worktags - Business UnitCommon Financial Management and Worktags
Get and PutSet up: WorktagsSet Up: Worktags - Business UnitCommon Financial Management and Worktags
Get OnlyStaffing Organizations: Business Unit Staffing

Step 4: Search for Business Process Security Policies for Functional Area, then fill in the values below. Step 5: Edit the policy and add the ISSG to the Import Accounting Journal (WS Background Process) action.

HC - Workday ERP 03

Step 6: Type “Activate Pending Security Policy Changes” in the Workday search bar and click the result. Step 7: Enter a comment (e.g., “Brex implementation”), then click OK to activate.

HC - Workday ERP 04

Step 8: Check the Confirm checkbox verifying the changes that need to be activated. Step 9: Search for Maintain Journal Sources and add Brex. You don’t need to checkmark In Use.

HC - Workday ERP 05

Step 10: Click the magnifying glass to edit the journal source, then change the reference ID to “Brex.”


Disconnect Workday Financials

Step 1: Click your name in the top right of your dashboard, and go to Integrations. Step 2: Next to Workday Financials, click the three dots, and choose Disconnect. Disconnecting will not remove any mapping rules previously created, in case you’d like to reconnect Workday Financials with the same sign-in credentials at a later time.

Was this article helpful?