Custom accounting

Brex’s custom accounting feature lets you create fields and field values within Brex that can be leveraged for mapping purposes — including GL account, department, class, vendor, project, etc. You can then export transactions into a CSV file and import them into your accounting software.

Benefits

When a direct integration to your accounting software is not available, the custom accounting integration makes it easy for account, card admins, and any other users with the specific product capability to create custom fields and add values to those fields to mimic your chart of accounts. Custom fields can be leveraged in a series of mapping rules to auto-categorize all transactions in the Brex dashboard — saving hours of manual labor each month. These transactions can then be exported to a CSV file with each custom field as its own column that can then be imported to your accounting software.

Setting up Custom Accounting

Step 1: Click Accounting > Get Started > Continue.

Step 2: Click Me > Continue.

Step 3: At the bottom, select Custom Accounting > Continue.

Step 4: Select your accounting software that you plan to import Brex data into from the dropdown options. If your accounting software is not included in the list, select Other. Then, proceed to start the setup.

Step 5: Upload your GL accounts by CSV, or enter GL accounts manually.

Step 6: After GL accounts are uploaded, click Continue, and review your GL accounts.

Step 5: Click confirm to create your GL accounts. You can add or edit GL accounts at any time in the Fields Library.

Step 6: Set up the GL accounts you created and assign them for each type of transaction on Brex. After that, you’ll be brought back to the accounting page.

Note: After you’ve set up Custom Accounting, you’ll have the ability to manage the format of your CSV export in the CSV template editor. You can access this anytime by navigating to Custom Accounting settings > Export settings > CSV templates.