Syncing reimbursements to your integration

Overview

Accounting for reimbursements is lightning-fast with our accounting integrations. Based on your ERP, certain advanced reimbursement features may be enabled, including the following:

• Reimbursements are automatically mapped to the employee’s correct entity.
• You can use mappings, rules, and manual overrides to auto-categorize each reimbursement to a GL code or other accounting fields.
• Reimbursements are exported in their funding currency.
• Reimbursements are exported in accrual accounting where available. Xero customers will be exported on cash accounting.
• Reimbursements paid from the parent entity will generate intercompany transactions.

To help speed up cash reconciliation, we’ll provide payout reports and reimbursement statements per your payment cycle configuration.

Setup

In order to get started on exporting your reimbursements from Brex, you need to first set up your ERP connection. You can click on your ERP below to learn more:

• Quickbooks Online
• Xero
• NetSuite
• Sage Intacct
• Workday Financials
• Oracle Fusion
• Universal CSV (Other ERPs)

Exporting reimbursements

Brex allows you to export reimbursements to your ERP once you’ve connected it. You can learn more about connecting your ERP in their related articles: QuickBooks Online, Xero, NetSuite, Sage Intacct, Workday Financials, Oracle Fusion, and Custom Accounting. Reimbursements will appear in your accounting tab in order to be synced. Once they are prepared and contain all the accounting fields required, you can export them by moving the transactions to Export. You can configure the export format depending on your connected ERP.

Export formats

Journal entries: Reimbursements will show as journal entries in your ERP. You can choose to batch reimbursement expenses into a single journal or have a single journal per reimbursement. This format is supported on QuickBooks Online, NetSuite, Sage Intacct, Workday Financials, and Oracle Fusion.

New for SpringVendor bills: Reimbursement will appear as vendor bills in your ERP. Employees submitting reimbursements in Brex will need to be a vendor in your ERP. We will automatically map the employee to the vendor record by name or email. This format is currently supported on QuickBooks Online, Xero, NetSuite, and Sage Intacct.