5 best procurement software platforms in August 2025

Procurement software is a digital platform designed to simplify, automate, and manage all stages of a company’s purchasing activities. These platforms replace manual spreadsheets, email chains, and paper-based approvals with centralized workflows that give finance teams control over and insight into company spending.

Procurement management handles three functions, including purchase order creation and tracking, vendor management, and invoice processing. When employees need to make a purchase, they submit requests through the procurement software platform, which automatically routes approvals based on predefined rules. Once approved, the software generates purchase orders, tracks deliveries, executes two-way matching between invoices and purchase orders, and facilitates payments.

The right procurement software for your business adapts to your specific needs and procurement policies. For instance, small businesses might focus on basic purchase order automation and vendor management, while larger organizations often require advanced features like multi-entity support, complex approval hierarchies, and complex reporting. Regardless of company size, the goal is to eliminate manual processes, reduce errors, and give finance teams the tools they need to control costs.

Each procurement software offers something different. The difference between platforms that make processes more efficient and those that just digitize existing problems comes down to specific features that address real procurement issues.

Streamlined vendor onboarding

In order to start the procurement process, you need vendor onboarding. The best platforms simplify this process by providing self-service portals where vendors can submit their information, upload required documents, and complete compliance checks. Automated workflows then route new vendor applications through appropriate approvals, flagging any missing information or potential risks. This reduces onboarding time while creating a standardized vendor database that prevents duplicate vendors and maintains accurate information.

Vendor management

Implementing vendor management best practices help companies track performance, manage contracts, and maintain healthy supplier relationships. Look for platforms that centralize all vendor information, including contact details and payment terms to performance metrics and compliance documents. The software should send automatic reminders for contract renewals, track vendor certifications, and provide dashboards that show spending patterns across your supplier base. This allows you to find opportunities for consolidation and negotiate better rates.

Automated invoice processing

Manual invoice processing slows down approvals and increases the risk of errors.Procurement software uses optical character recognition (OCR) to automatically capture and extract invoice data, then performs invoice matching against purchase orders and delivery receipts. When everything aligns, automated invoice processing generates payments automatically and when discrepancies arise, the software flags them for review and routes them to the appropriate person. This OCR invoice processing reduces processing time, captures early payment discounts, and eliminates duplicate payments.

Approval automation workflows

Each business has unique approval requirements based on purchase amounts, departments, and spending categories. With the right procurement software, you can build custom workflows that match your existing policies while adding flexibility for exceptions. Once invoices are received, the platform should route requests automatically, send reminders for pending approvals, and provide mobile access so approvers can respond from anywhere. Clear audit trails show who approved what and when, maintaining compliance without slowing down operations.

P-cards

Procurement cards give employees purchasing power within predetermined limits and categories while maintaining control and visibility. The best platforms allow you to issue virtual credit cards or physical p-cards tied directly to the procurement software, capturing transactions as they happen. Administrators can set spending limits by employee, category, vendor, or almost any other parameter, and can freeze or deactivate cards instantly. Since every transaction flows directly into expense reports and is matched with expenses, you can eliminate manual accounts payable reconciliation.

Integrations with ERP and accounting software

The best procurement software connects seamlessly with your existing financial tools. Look for platforms with pre-built accounting and ERP integrations, allowing purchase orders, invoices, and payment data to flow automatically between platforms. Strong API capabilities also allow you to build custom connections when needed. These integrations ensure data is accurate within your financial source of truth and give finance teams a complete view of spending.

Cost analysis

Without additional insights, data doesn’t add much value. The best procurement software includes analytics tools that allow your transaction data to become actionable insights. Look for platforms that provide real-time dashboards showing spending by category, vendor, department, and time period to support data-driven procurement planning. Advanced analytics can identify maverick spending, highlight savings opportunities, and predict future spending patterns, which can allow you to improve your procurement KPIs.

Implementing procurement software can have positive impacts across your purchasing process, including cost reductions and strong vendor relationships that drive future growth.

Cost savings

Procurement software can immediately lower your costs from identifying duplicate payments to empowering your team to negotiate costs with vendors. With the right platform, duplicate vendors and contracts can be automatically identified, enabling consolidation that may otherwise go unnoticed. Beyond that, updated visibility into company-wide spending helps procurement teams negotiate volume discounts and identify maverick spending before it impacts budgets. These platforms can also capture early payment discounts automatically.

More efficient procurement team

Automations across the purchase process eliminate the administrative tasks that consume procurement teams' time. Instead of manually entering purchase orders, chasing approvals, and reconciling invoices, team members can focus on vendor negotiations and relationship building. As a result, one procurement manager can handle the workload that previously required three or four people, while improving accuracy and compliance.

Improve supplier relationships

To establish strong vendor relationships, you need clear communication and reliable payments. Procurement software provides vendors with portals to update information, check payment status, and submit invoices electronically. Payment automation means vendors get paid on time for every invoice. This data-driven approach to vendor management builds trust and can result in better pricing and terms.

Boost compliance

With scattered documentation and approval processes, manual procurement processes make compliance difficult. This software enforces spending policies automatically, routing purchases through proper approval channels based on amount, category, and requester. Built-in audit trails document every transaction, approval, and change, simplifying both internal reviews and external audits. As a result, these platforms create a paper trail that can be used to audit any expense and help your business remain in compliance.

Informed strategic decision making

Procurement data becomes an asset you can use to your advantage when it’s captured and analyzed. Look for platforms that provide dashboards showing spending trends, vendor performance, and savings opportunities as they arise. With this information, finance leaders can spot patterns like seasonal spending spikes or departments consistently exceeding budgets. This ultimately enables proactive decisions, from renegotiating contracts before renewal to adjusting budgets based on actual spending patterns rather than estimates.

Earn rewards for procurement spend

Procurement software with integrated corporate cards can allow you to turn necessary spending into valuable benefits. Since companies can use business rewards credit cards on procurement spend, they can earn cashback, points, or credits while paying bills. These rewards can offset software costs, fund employee perks, or help improve your bottom line. For companies spending millions annually on procurement, rewards programs can generate significant returns while maintaining full spending control and visibility.

1. Brex

Brex’s spend management software gives businesses powerful controls over their procurement process workflow by streamlining processes from vendor onboarding to payments through a unified, intuitive platform. With Brex bill pay and integrated purchase cards, teams can automate invoice processing and simplify complex approval workflows at any scale, from startups to large enterprises. Using Brex AI, the platform automatically captures invoice details, seamlessly matches them to purchase orders, and intelligently routes payments through customized approval chains, reducing manual workload and improving financial accuracy.

Key features

• Streamlined vendor onboarding: Enter your vendor's email address and Brex sends a secure link where vendors can upload their payment details directly. The self-service portal eliminates back-and-forth emails and creates a centralized vendor database that prevents duplicate entries and maintains current payment information.
• Automated invoice processing: You can import invoices into the Brex platform through email forwarding, direct email, or bulk uploads. Brex AI then captures every detail, suggests matching purchase orders, and drafts payments automatically. Two-way matching verifies that invoices align with POs and receiving documents, and any discrepancies are flagged for review before payment.
• Build complex approval flows: Create multi-level approval workflows based on amount, vendor, employee role, department, or any combination of parameters. Brex automatically routes requests to the right approvers in the correct sequence, maintaining compliance without manual intervention. Audit trails document every approval for easy reporting.
• Flexible payment options: With Brex, you can choose the payment option that works best for your business. Generate virtual cards instantly to pay vendors while earning rewards, or choose ACH, checks, and wire transfers from any connected bank account. Brex business banking accounts enable even faster payments in multiple currencies, including same-day ACH and international wire capabilities that help maintain vendor relationships.
• Earn rewards: Brex corporate cards allow you to earn rewards on all procurement spend, including a 2x multiplier on software purchases. Flexible redemption options allow you to redeem points as cash back, billboards, travel, or other options. For companies with significant procurement volumes, rewards can offset platform costs or fund employee programs.
• Monitor and control spend: The integrated platform provides visibility across all spending channels, from employee reimbursements and travel expenses to vendor payments and recurring subscriptions. Real-time dashboards and customizable reports help finance teams spot trends, identify savings opportunities, and make informed decisions about vendor relationships and budget allocations.
• ERP and accounting integrations: Connect seamlessly with NetSuite, QuickBooks, and other major accounting platforms through pre-built integrations. Set up custom coding rules that automatically map transactions to any GL account, department, project, or custom field in your accounting software. Automated syncing eliminates manual data entry and accelerates month-end close.

Pros

• Scales with growing companies
• Automate manual procurement processes
• Comprehensive spend management software
• Unified platform to monitor all spend in real-time

Cons

• All businesses may not qualify for corporate card
• Procurement features may not suit all businesses
• Does not offer ERP functionality

Pricing

Brex offers three pricing plans, including Essentials, Premium, and Enterprise. The Essentials plan is available for $0 per user, per month, and allows businesses to issue unlimited cards and access Brex bill pay, which can allow you to automate AP processes and monitor corporate spend. With the Premium plan, which costs $12 per user, per month, businesses can build dynamic expense review chains and create customizable expense policies, along with AI-powered compliance audit detection.

The Enterprise plan comes with custom pricing and allows businesses to have unlimited US and global entities along with fully customizable implementation services. With this plan, businesses are also assigned an account manager for personalized support.

2. Zip

Zip is a procurement management software that can streamline purchasing processes, allow businesses to manage suppliers, and improve spend visibility. It simplifies request handling, approvals, and vendor onboarding, enabling organizations to efficiently manage procurement.

Key features

• Customizable approval workflows
• Centralized vendor onboarding and management
• Real-time spend analytics dashboard
• Integrate with popular ERP and accounting software

Pros

• Intuitive interface
• Improve procurement transparency and oversight
• Accelerate the procurement process

Cons

• Not intended as an all-in-one spend management solution
• Implementation can be complex
• Does not disclose pricing

Pricing

To get pricing from Zip, you’ll need to request a quote.

3. Coupa

Coupa is a procurement and spend management software that can simplify procurement processes, control business spending, and enhance operational efficiency. It offers a cloud-based solution that integrates procurement, invoicing, expense management, and analytics in one platform.

Key features

• Comprehensive spend management platform
• Onboard and manage suppliers
• Monitor real-time spend analytics
• Identify procurement-related supplier risks

Pros

• Scalable platform
• Robust visibility into spending
• Reduce procurement risk

Cons

• Costs may not suit all businesses
• Complex features may require additional training
• Implementation can be time-intensive

Pricing

Coupa requires businesses to request a quote in order to receive pricing.

4. NetSuite

NetSuite is a cloud-based ERP software that integrates financial, procurement, inventory, and supply-chain management into a single platform. Its procurement features allow businesses to optimize purchasing processes, manage vendor relationships, and control spend.

Key features

• Vendor management database
• Integrated inventory management and demand planning
• Customizable approval workflows
• Automate the procure-to-pay process

Pros

• Unified solution for managing all financial processes
• Real-time visibility
• Scalable solution

Cons

• Implementation can be complex
• Can be too costly for some businesses
• May offer more features than what some businesses need

Pricing

NetSuite can provide pricing once your business requests a quote.

5. Procurify

Procurify is a cloud-based procurement software designed to streamline purchasing workflows, enhance spend visibility, and optimize budget control. The platform simplifies request handling and approvals, helping businesses efficiently manage supplier relationships and organizational spending.

Key features

• Establish and control budgets
• Monitor spend analytics
• Centralized catalog for vendors
• Create, track, and approve purchase orders

Pros

• Budget tracking
• Ideal for small businesses
• Intuitive interface
• Fast and easy setup

Cons

• Customization options can be limited
• Less robust reporting capabilities compared to some competitors
• May be insufficient for large organizations

Pricing

Businesses need to request a quote from Procurify for pricing.

Each business has different procurement needs, and one procurement software made be better equipped to solve a specific procurement type. Identifying which procurement software your business needs can help you choose a platform that matches your most pressing needs.

Spend management software

Spend management software provides complete visibility and control over all company spending, not just procurement. These platforms combine expense management, corporate cards, reimbursements, and procurement into a single solution. They excel at capturing spending data across departments and payment methods, then providing analytics that help finance teams identify savings opportunities. Spend management platforms work best for companies that want unified control over all types of spending, from employee expenses to vendor payments.

Procure-to-pay (P2P) software

P2P software covers the entire procurement cycle from requisition through payment. These platforms handle purchase requests, approval workflows, purchase order creation, receiving, invoice processing, and payment execution. They focus on automating the complete purchasing workflow while maintaining control at every step. P2P solutions suit organizations that need end-to-end procurement automation and have the resources to implement a complete platform replacement.

Purchase order (PO) software

Purchase order software creates, tracks, and manages purchase orders. These solutions streamline purchase order management with features like customizable PO templates, automated numbering, approval routing, and vendor communication tools. While they can include basic receiving and matching capabilities, they don't typically offer full invoice processing or payment. PO software works well for smaller companies or those that already have strong accounts payable procedures but need better control over purchasing.

Contract management software

Contract management platforms allow you to manage vendor agreements and automate contract processes. They store contracts in searchable databases, track key terms and obligations, send renewal reminders, and help you to manage negotiations. Advanced versions include AI-powered analysis to identify risks and opportunities within contract language. These tools can benefit companies with numerous vendor contracts that need better visibility into terms, compliance requirements, and renewal opportunities.

Supplier relationship management (SRM) software

SRM software optimizes vendor relationships through performance tracking, collaboration tools, and risk management. These platforms collect and analyze vendor data including delivery performance, quality metrics, and compliance status. They often include supplier portals, scorecards, and communication tools that facilitate better partnerships. SRM solutions serve companies that rely heavily on vendor performance and need sophisticated tools to manage supplier networks.

Finding the best procurement software for your business requires considering multiple aspects of each software that impact both immediate usability and long-term value.

Cost

The cost of procurement software varies based on features, company size, and pricing model. In most cases, platforms use subscription pricing based on user count or transaction volume, with monthly fees ranging from hundreds to thousands of dollars. While the up-front price can be a significant portion of the cost, consider the total cost of ownership, including implementation fees, training costs, and ongoing support. Potential savings from automations and better spend visibility are worth keeping in mind since the right platform can pay for itself within the first year through captured discounts and reduced maverick spending

Scalability

Your procurement software should be able to grow with your business without requiring you to switch platforms. Evaluate whether the procurement solution you’re considering can handle increased transaction volumes, additional users, and new entities or locations. Check if advanced features like multi-currency support or complex approval hierarchies are available, even if you don't need them today. The best platforms offer modular approaches that let you add capabilities as requirements evolve.

Implementation requirements

Implementation complexity can make procurement software adoption successful. Cloud-based solutions typically deploy quickly and can go live in weeks rather than months. Be sure to also consider your team's technical capabilities and available resources for implementation, and look for vendors that provide implementation support, training programs, and ongoing customer success management. Ask about data migration processes, especially if you're moving from legacy platforms or spreadsheets.

Automations

The automation capabilities determine the value you'll get from procurement software. Basic platforms might only automate purchase order creation, while advanced solutions use AI to flag suspicious invoices, predict spending patterns, and automate AP processes. Evaluate which manual tasks consume the most time in your current process, then verify that your chosen platform can automate those specific workflows. Pay attention to how easily you can modify automated rules as your business needs change.

Procurement software can put controls on your corporate spend, preventing it from spiraling out of control. Here’s how this software can help limit your costs.

Expenses receive necessary oversight

Procurement software allows you to see every purchase before money leaves your account. When employees need to buy something, they submit requests through the platform, which automatically checks those requests against budgets, validates vendors, and routes approvals to the right people. This pre-purchase control catches unauthorized spending attempts, flags purchases that exceed budget limits, and prevents orders from unapproved suppliers. Finance teams can set granular controls that limit spending by nearly any parameter, adjusting oversight levels based on risk and spending patterns.

Spending remains within your expense policy

If you’re relying on manual policy enforcement, employees need to remember rules and managers need to catch violations after the fact. Procurement software embeds your expense policies directly into purchasing workflows, blocking purchases that violate policy rules without proper approvals. Policy updates apply instantly across the organization, and detailed reporting shows policy compliance rates by department, helping identify areas that may need additional controls.

Automated matching ensures POs match invoices

Invoice fraud and billing errors can be costly. Procurement software automatically performs two-way matching, comparing purchase orders, receiving documents, and invoices to verify that charges match what was ordered and delivered. The platform flags discrepancies like price differences, quantity mismatches, or unauthorized charges for review before payment. This automated verification catches errors that human reviewers might miss.

Optimize vendor relationships

Controlling spend includes getting the most value from every vendor relationship. Procurement software tracks spending patterns across your supplier base, revealing opportunities for consolidation, early payment discounts, and volume discounts. With this information, procurement teams can concentrate spending with top performers, negotiate better terms based on actual volume data, and phase out underperforming suppliers. The platform also identifies and captures early payment discounts that manual processes can miss.

These companies faced common procurement challenges, including manual approvals, limited visibility, and time-consuming processes, and achieved measurable impacts through adopting procurement software.

Human-I-T accelerated month-close

Human-I-T, a social enterprise focused on digital equity, used to have a disjointed procurement processes, including separate corporate cards for executives and accounting teams, workflows in Asana, and reimbursements through Expensify. This fragmented approach forced the accounting team to manually track down receipts for over 200 monthly transactions while having little to no visibility into spending patterns. One full-time employee spent eight to nine hours each day only on expense document management and data entry.

After implementing Brex, that process completely changed. “We average a three-day close now,” said Aaron Wilkins, Executive Vice President at Human-I-T. “We were at a five- to seven-day close because AP was trying to track down what each expense was, why we were spending it, and who was doing the spending. Brex allows us to get quicker at turning around data and information internally.”

Additionally, the company now requires only one person to manage fewer than ten receipts monthly, as most expense receipts are automatically generated and reconciled. Employee expense reimbursements that previously took up to a week now process in as few as two days. Ultimately, this freed up the team to focus on strategic work and support the company's growth.

Limelight Steel eliminated approval bottlenecks

Limelight Steel, a startup decarbonizing the steel industry, used procurement software to eliminate approval bottlenecks. The company's manual approval process required employees to seek CEO approval for every purchase—including recurring lab supplies—either in person or via email. This process took anywhere between 30 minutes and four hours depending on the CEO’s availability, while shared debit cards made tracking spending by project impossible.

After implementing Brex’s procurement software, Limelight Steel reduced the purchasing process to just two minutes through customizable spend limits that automatically approve employee purchases within set parameters. “Any invoice that needs approval is automatically routed to me,” Nishant Karandikar, Limelight Steel’s Strategy and Operations Lead, said. “Now I just have a once-a-week approval system where I click on the bills, verify that they're legitimate, and pay them in the specified time window. Brex bill pay helps ensure that I’m not the bottleneck on our procurement."

The company saves approximately 30 hours monthly on expense reports and reviews. Custom accounting rules auto-map transactions to GL accounts, simplifying both internal bookkeeping and federal grant compliance reporting. With higher credit limits supporting equipment purchases and automated workflows eliminating manual bottlenecks, Limelight Steel gained the financial tools needed to move faster.

Choosing the right procurement software can transform how your business manages spending, vendor relationships, and financial operations. The key is to find software that addresses your specific procurement challenges, whether you need automated invoice processing to capture early payment discounts, sophisticated approval workflows to maintain compliance, or integrated p-cards to empower employees while maintaining control.

As you look for the best procurement software for your business, make sure you also consider how a platform can scale with your business. Consider factors like implementation complexity, integration capabilities with your existing tools, and the depth of automation features. Both Human-I-T and Limelight Steel show that the right platform can reduce month-end close by days, save dozens of hours monthly on manual tasks, and free teams to focus on strategic work rather than administrative tasks.

For businesses looking for procurement software that can scale with them, Brex stands apart with its combination of a comprehensive platform and robust spend controls. Unlike traditional procurement platforms that require lengthy deployments and extensive training, Brex delivers immediate value through intuitive workflows and AI-powered automations. The platform's integrated approach that combines procurement cards with 2x rewards on software purchases, automated invoice processing, and customizable approval workflows means businesses can consolidate multiple tools into one unified solution.

Brex’s ability to scale seamlessly with growing businesses while maintaining the flexibility to adapt to unique needs allows it to be the right solution for many businesses. The platform's pre-built integrations with major software like NetSuite and QuickBooks eliminate the friction of data synchronization, while custom coding rules ensure transactions map correctly to your GL accounts from day one.

Sign up for Brex today to automate procurement and move faster.