The 6 best b2b travel software platforms in August 2025

B2B travel software is a digital platform that manages all aspects of corporate travel, from booking flights and hotels to processing expense reports and analyzing spending patterns. Unlike consumer sites that focus on finding deals for individual leisure travelers, B2B travel software is built for companies that need to control their travel costs, enforce expense policies, and track how every travel dollar is spent.

For many businesses, these platforms centralize corporate travel processes. Rather than employees booking trips on a dozen different websites and submitting receipts through email, everything happens in one interface. Employees search and book in-policy travel options while managers approve trips before money gets spent. Finance teams see updated dashboards showing exactly who is traveling and what it costs.

The real advantage comes from the ability to automate expense reporting, efficient approvals, and give finance teams the visibility they need. When an employee books a flight, the software automatically checks it against your travel policy, which means an employee doesn’t need to send an email asking if it’s within budget or meets advanced booking requirements. All of this happens instantly, without anyone having to police individual bookings.

For finance teams, this means no more surprise transactions or scrambles during the month-end close process while reconciling expenses. For employees, it means faster reimbursements and less time filling out forms. And for travel managers, it means having data they need to negotiate better rates and make smarter policy decisions.

Not all B2B travel software is the same. Features vary between each platform, and those features can be the difference between a great B2B travel software and one that’ll leave you frustrated and with more issues than you started with.

User friendly interface

If your employees are able to book a vacation on their favorite consumer travel platform but need training to use the corporate travel tool, you likely have an issue. The best B2B travel software should be as intuitive as consumer booking sites, with clean search functions, clear pricing displays, and mobile apps that work seamlessly. When the interface is clunky, employees will find workarounds, such as booking directly with the provider or using a personal credit card.

Centralized booking

If your employees can choose from various travel options, they should all be available within your B2B travel software. Flights, hotels, rental cars, and even ground transportation need to all be searchable and bookable without jumping between websites. That said, centralized booking also means having access to negotiated corporate rates, direct billing arrangements, and inventory from multiple sources. The platform should show both major chains and boutique hotels, legacy carriers and low-cost airlines, giving employees choices.

Approval workflows

Approval workflows are a non-negotiable feature of the best B2B travel software. Pre-trip approvals can save businesses significant amounts of money by catching out-of-policy bookings before they happen. Look for platforms that allow you to build custom approval chains based on trip cost, employee level, or destination, and build in auto-approvals when travel is within policy. Be sure your workflows are flexible enough to handle exceptions without creating unnecessary delays.

Embedded travel policies

With the right software, your corporate travel policy doesn’t need to only be in an out-of-date PDF. Modern B2B travel software embeds expense policies directly into the booking flow. When employees search for flights, choices outside of company policy aren’t valid options. And rather than leaving employees guessing, the platform explains why certain choices don't comply and suggests alternatives. This approach drives higher policy compliance than traditional methods because employees don't have to remember rules, and rather can depend on the software.

24/7 customer support

Business travel often falls outside of business hours, and if you need support, you shouldn’t be limited to between 9 a.m. and 5 p.m. to get help. The best B2B travel platforms provide 24/7 human support through multiple channels, including phone, chat, and email. The support team should handle everything from simple booking changes to complex international travel disruptions, acting as an extension of your travel management team.

Integrated expense management and cards

Employees can book travel within modern B2B travel software, but the process shouldn’t stop there. Integrated expense management means hotel folios, flight receipts, and meal expenses automatically flow into expense reports. When combined with corporate cards, the platform matches transactions to trips without manual entry. Once employees upload photos of receipts, OCR technology handles the rest of the process.

Real-time reporting and analytics

Real-time reporting dashboards show travel spending as it happens, not weeks later when the credit card statement arrives. Track spending by department, employee, vendor, or destination. See which suppliers give you the most value and where policy exceptions cost you money. The best platforms can also flag when you're about to exceed quarterly budgets or identify opportunities to consolidate spending for better negotiated rates. These insights allow travel managers to strategically reduce travel costs.

1. Brex

Brex is an all-in-one travel and expense management platform that allows businesses to control and monitor all employee travel expenses, from hotels and airfare to reimbursements and per diem. The platform integrates corporate cards, travel booking, and expense management to eliminate the traditional challenges with managing business travel while saving your business money both before and after booking.

Key features

• Access to 24/7 support: Brex provides assistance from travel agents who can handle everything from simple booking changes to complex travel disruptions. Unlike competitors who charge premium fees for support, Brex includes unlimited 24/7 help via phone, email, and live chat at no additional cost, ensuring your travelers never feel stranded regardless of time zone or situation.
• Embedded travel policies: Your company's travel rules are built directly into the booking experience, automatically filtering out non-compliant options and guiding employees toward approved choices. When employees search for flights or hotels, they only see options that meet your budget limits, preferred vendors, and advance booking requirements, eliminating policy violations before they happen.
• Integrated corporate cards: Brex combines powerful payment tools with travel management, offering both physical and corporate virtual cards that earn 4x points on all Brex travel purchases. Set precise spending controls by category, vendor, or trip, issue single-use ghost cards for specific bookings, and gain instant visibility into every transaction without waiting for expense reports.
• Complex approval workflows: Create sophisticated, multi-tier approval chains that adapt to different scenarios, including automatic approval for trips under $500, manager sign-off for domestic travel, or C-suite approval for international bookings. The platform routes requests intelligently based on cost, destination, employee level, and purpose, ensuring proper oversight without creating bottlenecks.
• Real-time budgets: Set dynamic spending limits that automatically adjust for market conditions, seasonal pricing fluctuations, and destination-specific costs. The platform's budget features pre-approve expenses within defined parameters while flagging exceptions, giving finance teams control without micromanaging every booking or manually updating policies for price changes.
• Unbiased global inventory: Access competitive rates across millions of flights, hotels, and ground transportation options without the platform steering you toward higher-margin bookings. Brex's transparent marketplace approach can reduce travel costs by up to 25% compared to traditional booking methods, displaying all available options rather than those that earn commission.
• Automated expense reporting: Brex automatically generates expense receipts or captures them through email forwarding and mobile scanning, then the platform matches them to the correct transactions, and populates all required fields including project codes, categories, and GL codes. Employees simply book and travel while the platform handles all documentation and reconciliation behind the scenes.

Pros

• Gain control over and visibility into corporate travel spend
• All-in-one spend management platform
• Advanced automations and controls
• Modern, easy to use interface

Cons

• Not a standalone travel booking solution
• Free plan may not be sufficient for all businesses
• Businesses may need Brex card to take advantage of all features

Pricing

Brex offers businesses three different pricing opinions, including Essentials, Premium, and Enterprise. With the Essentials plan, which costs $0 per user, per month, businesses get access to Brex’s travel booking along with real-time reporting and unlimited global cards. The Premium plan costs $12 per user, per month and with it, businesses get everything in the Essentials plan plus they can create customizable travel policies along with live budgets and advanced spend limit controls.

For businesses looking for more customization options, Brex offers the Enterprise plan. This plan comes with customizable pricing and allows businesses to have unlimited U.S. and global entities, issue local cards, and receive fully customizable implementation services.

2. Navan

Navan offers a B2B travel platform that combines booking, expense management, and spend visibility in one interface. The platform offers inventory including flights, hotels, rental cars, and ground transportation, through both web and mobile apps.

Key features

• Integrated expense management tools
• Option to embed corporate cards
• Automatically generate expense reports
• BrexPay for Navan to pay for travel

Pros

• Get visibility into travel expenses
• Earn rewards for travelling under budget
• Integrate with accounting and ERP software

Cons

• Need to use outside card solution
• Expense management features are intended for travel
• Limited pricing options

Pricing

Navan offers businesses two different plans: Business and Enterprise. The Business plan has no cost and offers businesses up to 300 employees access to their global inventory and rates, unlimited approval workflows, and 24/7 service agents, plus access for up to five users to the expense management features. For businesses larger than 300 employees that need access to unlimited travelers and expense management users, Navan offers the Enterprise plan, with pricing available via quote.

3. TravelPlus

TravelPlus is a corporate travel platform that offers businesses the ability to book travel and manage expenses. The platform combines booking capabilities, expense tracking, and travel policy enforcement with a focus on regional inventory in India and other Asian markets and GST compliance for Indian businesses.

Key features

• Maintain GST compliance
• Offers 24/7 support
• Embed policies into travel booking
• Bulk-processing of reimbursements

Pros

• Strong regional presence in India
• Visibility into travel expenses
• Dedicated relationship manager

Cons

• Limited global inventory
• Basic expense management features
• May need additional platforms to manage expenses

Pricing

TravelPlus doesn’t disclose its pricing.

4. TravelPerk

TravelPerk is a travel management software that allows businesses to manage and control all of their corporate travel. With TravelPerk, travel policies can be embedded into the software and all spending can be viewed from a single interface.

Key features

• Option to cancel every trip within two hours of traveling for a fee
• Large inventory of travel options to choose from
• Monitor all travel spending
• Integrate with other software

Pros

• Access to 24/7 support
• Option to offset carbon emissions
• Access to expense management features

Cons

• Limited free features
• Integrations can be necessary for complete expense management
• May need third-party corporate card

Pricing

TravelPerk offers businesses three different plan tiers, including Starter, Premium, and Pro. With Starter, businesses can book five trips for free each month, and then it costs 5% for each additional booking. Businesses that opt for Premium pay $99 per month with each booking cost 3% and get access to additional spend controls. With Pro, businesses pay $299 per month, plus 3% for each booking, and can then access customized reports.

5. Routespring

Routespring is a travel management platform that allows businesses to book travel and manage travel expenses. With Routespring, all travel can be paid for through central billing, allowing all payments to be made from one account or card.

Key features

• Option for centralized billing
• Integrated travel booking tool
• Unlimited approval workflows
• 24/7 travel support

Pros

• Can eliminate the need for employee cards and reimbursements
• Control travel spend
• Monitor all travel spending from one interface

Cons

• Lacks comprehensive expense management features
• Fees increase based on use
• Limited integrations

Pricing

Routespring offers four plans, including Basic Plan, Economy Plan, Business Plan, and Professional Plan. The Basic Plan allows businesses to make five free bookings per month, and then each subsequent booking costs 3% per booking. The Economy Plan is $49 per month and costs 2% per booking with corporate rates on cars and hotels.

The Business Plan costs $349 per month and costs 1% per booking. Businesses that opt for this plan get corporate rates on cards, hotels, and airlines. The Professional Plan has custom pricing.

6. TravelBank

TravelBank is a travel and expense management platform that allows businesses to book travel, monitor spending, and track expenses from within the same interface. With TravelBank, businesses can create approval workflows for travel expenses and integrate their preferred corporate card for payments.

Key features

• Travel and expense management in one platform
• Employees are rewarded when spending under budget
• Live budgets for travel spend
• Use U.S. Bank Instant Cards to pay for travel

Pros

• Rewards program incentivizes saving
• Automated expense reporting process
• Integrate with third-party software and tools

Cons

• Limited expense automations
• Expense management is only for travel
• Pricing model may not work for all businesses

Pricing

TravelBank offers businesses several different subscription options. Businesses can choose only the travel features or expense features, or they can choose a plan with both. Access to the travel features starts at $0 per year but can reach $10,000 per year. For access to the expense features, businesses can pay either $2,000 per year or $10 per month, per user with a minimum user count of 16. The combined option comes with custom pricing.

Implementing B2B travel software helps improve your travel booking processes and how your company approaches travel spending. These benefits can deliver value across your company.

Cost savings

B2B travel software helps lower your travel costs in a few different ways. Employees automatically see negotiated corporate rates instead of retail prices, steering them toward preferred vendors where you have discounts. These platforms prevent costly mistakes like booking refundable tickets when non-refundable options work or selecting hotels far from meeting locations that require ground transportation.

Policy enforcement during booking also stops overspending before it happens. When employees can't book first-class seats or luxury hotels outside of policy, those costs don’t impact your budget. The software can also identify savings opportunities you'd miss otherwise, such as patterns showing certain routes where switching airlines could save your business thousands of dollars each year.

Improve policy compliance

Traditional travel policies don’t work because they rely on employees memorizing rules and finance teams catching violations after the fact. B2B travel software enforces policies during the booking process, when it matters. Employees see which options comply with policy and which don't, along with clear explanations.

This transparency prevents employees from having to guess which travel plans are in compliance and the awkward expense report rejections that frustrate everyone. When an employee needs to book outside of the policy for legitimate reasons, such as a last-minute client emergency, the platform routes approval requests to the right person immediately. The result is higher compliance rates and happier employees who understand exactly what's expected.

Centralized oversight

Without B2B travel software, tracking corporate travel means piecing together credit card statements, expense reports, and booking confirmations from dozens of sources. This ultimately creates a piecemeal picture of who is traveling, where they’re going, and why they need to do so. With a single interface, that all changes. Travel managers can see updated dashboards showing who's traveling, current spending levels, and upcoming trips.

Most importantly, this visibility enables proactive management. You can spot employees who consistently book last-minute travel and provide them advice, if needed. Or, identify vendors charging above-market rates and renegotiate contracts. With all travel being accounted for in the platform at any given time, finance teams get accurate accruals and reliable forecasting instead of month-end surprises. One source of truth replaces the chaos of disconnected information.

Time efficiency

B2B travel software dramatically reduces the hours employees spend on booking travel. Booking happens faster when all options appear in one place with clear pricing and policy indicators, and expense reports populate automatically when receipts flow directly from vendors into the software. Plus, mobile apps let travelers handle changes and submit expenses from anywhere.

The efficiency gains multiply across your departments. Finance teams no longer need to manually match receipts to transactions and travel managers can generate reports with a few clicks instead of building spreadsheets. Employees return from trips ready to work instead of spending hours on creating expense reports. Every minute saved on administrative tasks is a minute invested in work that helps grow your business.

While B2C and B2B travel platforms can look similar on the surface, they're built for completely different purposes. These differences explain why consumer booking sites can't handle the needs of your business.

1. Policy enforcement vs. endless options

B2C platforms often overwhelm users with choices, allowing them to choose from every airline, every hotel, and every possible route. They're designed to help non-business travelers find deals and explore all of the options available to them.

B2B travel software takes the opposite approach. It filters options available to your employees through your company's travel policy first, only showing compliant choices or clearly marking exceptions. Instead of 200 hotel options in Manhattan, employees see the 12 that meet your preferred vendor agreements and price limits. This curation saves time and money.

2. Individual payments vs. centralized billing

On consumer sites, business travelers pay with personal credit cards and hope for reimbursement later. B2B platforms handle payment differently. They support centralized billing where hotels and airlines invoice your company directly, ghost cards that protect employee personal information, and integrated corporate card programs that automatically match transactions to trips. Employees book travel without fronting thousands of dollars, and companies maintain control over spending.

3. Vacation planning vs. approval workflows

B2C sites assume you're spending your own money on your own schedule, and as a result, there’s no one that needs to issue an approval for your travel. On the other hand, B2B software recognizes that business travel often needs oversight. Built-in approval workflows route bookings to managers based on cost, destination, or employee level. Travel happens only after proper authorization, preventing surprise expenses and ensuring trips fulfil actual business needs.

4. Price comparison vs. negotiated rates

Consumer platforms compete on showing the lowest published fares to non-business travelers. B2B software goes deeper, displaying negotiated corporate rates that aren't available to the public. Your company's preferred rate at Marriott, your discount with United, or your deal with Hertz are all automatically applied. These platforms also understand total trip cost, factoring in cancellation flexibility, loyalty programs, and ground transportation to show true costs, not just sticker price.

5. Booking confirmation vs. complete lifecycle management

Once you receive your confirmation email, you no longer need the B2C travel site. That differs from B2B travel software platforms, which manage the entire journey. Pre-trip approvals, itinerary tracking, automated expense capture, and post-trip reporting all occur from one interface. When plans change, the platform handles rebooking, updates expense forecasts, and notifies relevant stakeholders.

A well-crafted corporate travel policy saves money while keeping employees happy. If your policy is too restrictive, your team will find workarounds, but if it’s not restrictive enough, your costs can steadily increase. The key is building a policy that finds a balance between not exceeding your corporate travel budget and being practical.

To build your policy, start with the basics of who can travel, when they need approval, and what they can spend. Set clear limits for airfare, hotels, meals, and ground transportation based on trip duration and destination with consideration such as a domestic day trip having different requirements than international travel to expensive cities. Instead of one-size-fits-all rules, create travel tiers to reflect differences in seniority and different needs. Perhaps your directors can book business class for international flights over six hours, while others fly economy, and client-facing roles get higher meal allowances than internal meetings.

To make compliance easy, partner with preferred vendors and explain why they matter to your employees. Share the reasoning behind policies, since employees are more likely to follow a policy when they understand them. Along with explanations, build in flexibility for the changes that can occur while your employees are traveling. Allow for same-day booking for client emergencies, and allow employees to choose between saving money on flights or hotels when they can't optimize both.

Be sure that your policy language is simple and searchable. Nobody will read a 50-page policy document. Use clear headers, bullet points, and real examples, such as "Meals: $75/day domestic, $100/day international.” Beyond a written policy, make the policy accessible through your B2B travel software so employees see relevant rules while booking, not buried in an employee handbook.

Once you create your policy, treat it as a living document and review and update it quarterly. Travel costs change, new routes open, and vendor relationships evolve, and survey frequent travelers about pain points and make adjustments. If everyone requests exceptions for the same situation, fix the policy. The best travel policies evolve based on actual usage, not theoretical scenarios.

B2B travel software can turn travel expense reimbursements into an automated process that happens with minimal oversight. With traditional expense reporting, the process begins when employees collect receipts, fill out forms, track expenses, match expenses to trips, and justify every purchase. Each time an employee travels, this process occurs.

B2B travel software helps to eliminate most of these steps. When bookings happen through the platform, flight and hotel receipts automatically attach to expense reports and any corporate card transactions sync directly with specific trips. Receipts can be automatically generated or employees only need to take a photo of them before optical character recognition extracts the data with no manual entry required.

With integrated AI, these software solutions can infer contextual information to accelerate the approval process. For instance, when a $200 charge for dinner appears, the software already knows four team members were traveling together for a client meeting. It can then validate the expense against meal policies for that location and group size. Once the expense starts moving through the approval process, managers can see the complete context, making approval decisions quick and clear.

Platforms with integrations into the top business credit cards can make this process even quicker. Transactions on a corporate card automatically match to the right trip and expense category, and instead of employees waiting for reimbursement, approved expenses charge directly to company cards. And since these platforms can handle currency conversions, splitting shared expenses, and reminding travelers about missing receipts before they leave their destination, manual oversight is necessary only in a few key spots.

Your business travel documentation doesn’t need to be a scattered collection of bookings without much meaning. B2B travel software can pull meaning from those bookings, allowing you to leverage those scattered bookings to negotiate better rates.

This process begins with being able to view all of your bookings and spend. Since B2B travel software captures every dollar spent, you can create detailed reports that show you how much you’re spending with each vendor. Instead of guessing what your company spends with each airline or hotel chain, you'll know exact amounts, booking patterns, and route preferences. This precision allows any negotiation to become an informed conversation about specific routes, cabin classes, and seasonal patterns.

In order to view all of your bookings, they need to happen within the same platform. When employees book independently, your company looks like hundreds of small customers. B2B travel software aggregates this spending, positioning you as one valuable client. Hotels see your total room nights across all properties, not random one-off bookings, while airlines recognize consistent route patterns worth protecting.

With all of this aggregated information, your software can then provide the data that strengthens your negotiating position. Analytics reveal which vendors truly compete for your business and where you have leverage. You may find that your team consistently books properties from the same hotel chain across multiple cities, which can give you an opportunity for proposing a chain-wide agreement. The platform identifies these opportunities and tracks competitor pricing to support your proposals.

This negotiation and cost management requires ongoing monitoring to keep prices competitive. B2B travel software can help you monitor whether vendors honor negotiated rates and flags discrepancies automatically. It can also track when competitors offer better deals and provide information for renegotiation. Armed with detailed usage data and competitive analytics, you enter every negotiation prepared to secure better terms.

Implementing a B2B travel software platform can allow your corporate travel to become a streamlined operation. The right platform for your business delivers benefits across your organization, from employees booking compliant travel without confusion to managers approving expenses with full context and finance teams gaining real-time visibility into spending patterns. These improvements only become greater over time as better data allows you to create smarter policies and establish more efficient processes.

Finding the best B2B travel software for your business is about finding a travel program that scales with you. As your company grows and travel needs evolve, having the right foundation becomes even more important. Whether you're managing a handful of trips each month or thousands annually, the platform you choose today will shape how you can adapt to changing market conditions, employee expectations, and business requirements.

Brex is the best option for businesses looking for a B2B travel software that can scale with them. Unlike platforms that require piecing together multiple vendors for cards, expenses, and travel booking, Brex delivers everything in one interface that grows alongside your business. From startups managing their first business trips to enterprises coordinating thousands of annual bookings, the platform's comprehensive architecture adapts to changing needs without requiring costly migrations or overhauls. With automated expense reporting, 24/7 support included at no extra cost, and most importantly access to global travel inventory, companies using Brex can reduce their travel costs by up to 25%.

Most importantly, Brex's spend management software allows you to view travel spending within company-wide cash flow, providing CFOs and finance teams with the holistic financial data they need to make decisions. This complete integration means travel is no longer a black box in your budget but a well-managed component of your overall financial strategy.

For Incode, an identity verification company, travel booking was a complex challenge as employees juggled multiple platforms to handle travel, reimbursements, and overall spend. Once Incode switched to Brex, the business could manage all of their spend, from travel and expenses to procurement, within one platform, dramatically improving visibility into spend and the business’s ability to enforce policies.

“Our policy required travel bookings to be made five days in advance, but that wasn’t clear with our old travel portal,” said Juan Miguel Salazar Muñoz, Controlling Analyst at Incode. “Now, with Brex, the policy is easy to follow. Our employees have the guidance they need to make the purchases they need while staying on budget, which means less troubleshooting for our finance team. Plus, Brex travel gives our employees easy access to great options and rates, and our policies are auto-enforced, so it's easy for them to book the air and hotel they want while staying in policy.”

Sign up for Brex today to add a B2B travel software to your financial stack that allows you to control spend and cut costs.