Accounts with multiple entities

Step 1: Navigate to Team in your dashboard. Step 2: Entities > Add entity. Note: After you’ve added an entity, you’ll be prompted to provide additional company information. Brex has a regulatory obligation to collect and verify Know Your Customer (KYC) information on each legal entity prior to providing any financial services. After you’ve finished, you can begin adding entities and employees.

You can add new employees to your account in bulk through a CSV upload, At the time of upload, customers can designate that employee’s Legal entity.

Step 1: In your Brex dashboard, navigate to Accounts. Step 2: In the Credit row, click the parent entity > Edit billing settings. Step 3: Select the entity you would like to update your payment settings for. Step 4: Select the entity’s country and billing currency. If this is a USD entity, select your autopay account. Note: Your ability to select a billing currency and bill separately will depend on your Brex plan. If you are interested in billing an entity in your local currency, please contact your account representative. Step 5: Agree to the terms which confirm that the liability of the loan remains with the parent entity and click Confirm. Please be aware that these changes are permanent. Once you set an entity to be billed separately, it can no longer be billed back to the parent. Because all Brex cards are issued to employees in the currency that matches their entity’s billing currency, please make sure you’ve set up your entity to be billed in local currency before issuing a local card. After doing so, any cards belonging to employees of that entity will automatically start being billed in the local currency.

For accounts with multiple entities, admins and bookkeepers can change the spend and billed entity, so long as the card expense is billed to your primary entity or is still processing. Step 1: Go to Expense and click the card expense you want to update. Step 2: In the details window, go to Entity and select the spend entity you want to change the expense to. Alternatively, select a different spend limit to automatically update the spent by and billed to entities. Note:. You can only update the billed entity if the expense is still processing. If we’ve already processed the expense and billed it to your primary entity, you can only update the spend entity.

You can view bills or statements for each individual entity in your dashboard by clicking the entity’s name under Accounts > Credit.

You can also change the autopay account for an individual entity in your dashboard by clicking the entity’s name under Accounts > Credit and selecting Edit billing settings. Follow the steps in this article to complete the process.

You can initiate manual payments towards your bill each month from your bank account by following the steps below. Step 1: In your Brex dashboard, navigate to Accounts. Step 2: Select your local entity and click View payment info. Follow the payment instructions when they open in the sidebar. Note: If you want to make a payment via SWIFT wire, you can use the details in the sidebar under Payment instructions. Step 3: Checkmark the box when you’ve finished making the payment. Note: We’ll notify you if we don’t receive your payment within 12 days of the billing statement date. our parent entity will be charged if we do not hear back from you.

By default, reimbursements are funded by your parent entity in USD, but you can change this to a more applicable currency.

You can view bills or statements for each separate entity by clicking the billed entity’s name in your dashboard under Accounts > Reimbursements.

You can track card spend across your subsidiaries through one unified card program. This leaves you with only one credit limit to manage.

Using your dashboard, you can see your overall spend broken out by subsidiary and local currency, regardless of where the transaction took place in the world. Your balance and available credit is updated in real-time as spend occurs, using the foreign exchange rate at the time of transaction to determine your overall balance.

Each spend limit can be individually set up and managed depending on how you run your business in different markets. Your spend limits page shows you both card and reimbursement spend, giving you a complete view of your spending across subsidiaries. Any changes you make to spend limits and employee access will be implemented instantaneously. You can select the spend currency when you set up a spend limit, which cannot be changed once the limit is used. For more information on how to edit spend limits, read this help article.