How do I set up billing and local cards for multiple entities?


This article refers to a feature that might not be available in your current Brex plan. If you'd like to learn more about this feature and how to unlock additional capabilities in Brex's upgraded plans, please have your account or card admin reach out to Brex Support by clicking on Support in your dashboard.

If you have multiple entities, you can customize each one to better align with how they individually operate. This includes applying separate billing information, as well as setting local billing and transaction currency.

Billing

Separate card billing for your entity

Step 1: In your Brex dashboard, navigate to Accounts > Credit.

Step 2: Click Configure billed entities, and select the entity from the dropdown.

Step 3: Select the country and the billing currency. If this is a USD entity, select your autopay account. If this is a billing currency other than USD, click Review and follow the prompts.

Note: The status of the entity will be in Verification required until all information is provided.

Step 4: Agree to the terms which confirm that the liability of the loan remains with the parent entity and click Confirm.

Note that select countries may require additional Know Your Customer (KYC) documentation due to local banking regulations. Please follow the prompts to provide the information or upload required documents.

Please be aware that these changes are permanent. Once you set an entity to be billed separately, it can no longer be billed back to the parent.

Note:
All Brex cards are issued to employees in the currency that matches their entity’s billing currency. Therefore, local cards cannot be issued without completing this step.

View bills or statements for each entity

You can view bills or statements for each individual entity in your dashboard by clicking the entity’s name under Accounts > Credit.

Changing autopay for any USD billed entities

You can also change the autopay account for an individual entity in your dashboard by clicking the entity’s name under Accounts > Credit > Edit autopay.

Local card payments for non-US entities

For non-US entities, you won’t be able to set up autopay. However, you can initiate manual payments towards your bill each month from your foreign bank account by following the steps below.

Step 1: In your Brex dashboard, navigate to Accounts.

Step 2: Select your local entity and click View payment info. Follow the payment instructions when they open in the sidebar.

Note: SWIFT is not available in all regions. Applicable payment rails will be available under Payment instructions.

Step 3: Check the box when you’ve finished making the payment.

You can follow the steps below to choose the account you’ll use to settle an entity’s statement, independent from the parent entity’s autopayment account. However, if the bill isn’t paid by its due date, your parent entity may be charged, instead.

Reimbursements

Your reimbursement balances are available in multiple currencies across your subsidiaries in one easy-to-manage dashboard. Your reimbursement balance is based on the foreign exchange rate selected by Brex. Your reimbursements dashboard allows you to see your overall spend throughout the globe broken out by subsidiary and the currency each operates in. Select an entity to view employee transactions and manage reimbursement payments for that entity.

Separate reimbursement billing for your entity

By default, reimbursements are funded by your parent entity in USD, but you can change this to a more applicable currency by following the steps here.

View and pay reimbursement statements for each entity

You can view bills or statements for each separate entity by clicking the billed entity’s name in your dashboard under Accounts > Credit.

Managing spend

Using one card program across subsidiaries

You can track card spend across your subsidiaries through one unified card program. This leaves you with only one credit limit to manage.

Using your dashboard, you can see your overall spend broken out by subsidiary and local currency, regardless of where the transaction took place in the world. Your balance and available credit is updated in real-time as spend occurs, using the foreign exchange rate at the time of transaction to determine your overall balance.

Using global spend limits

Each spend limit can be individually set up and managed depending on how you run your business in different markets. Your Budgets and Limits page shows you both card and reimbursement spend, giving you a complete view of your spending across subsidiaries.

Any changes you make to spend limits and employee access will be implemented instantaneously.

Edit entity post transaction

In the expense details under Details, you can assign an expense to a different entity. You cannot edit the billing entity.

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