# Mileage reimbursement Get answers to all of your questions regarding Brex **URL Source:** https://www.brex.com/support/mileage-reimbursements --- ## Overview When your team travels for business purposes, they can submit a reimbursement request to cover the costs of the distance traveled. Once submitted, employees and controllers can review the mileage expense in both their dashboard and mobile app. Brex reimbursements support the configuration of global mileage rates. The rate at which an employee is reimbursed is determined by the country of origin for your connected bank account. ## Customize your mileage reimbursement settings ### For Essentials Mileage reimbursements use Brex’s default rates for the US based on IRS guidelines. Employees must connect a US (USD) personal bank account to submit mileage reimbursements. ### For Premium and Enterprise Account, card admins, and any other users with the [specific product capability](https://www.brex.com/custom-roles) can set custom reimbursement rates for various countries. You can do this in your dashboard by clicking your name in the top-left corner and going to _Settings _> _Expenses _> _Mileage rates_. Here, you can also choose the date that the rate will start applying. Only one rate can be active for a single country at any given time. If you’ve added two rates for the same country, the original rate will expire on the date that you’ve set the new rate to start. If you’d like to remove the ability for your team to submit mileage reimbursement requests, all of the entries here can be deleted. ## Submit mileage reimbursement requests ### In your dashboard **Step 1:** Go to either _Expenses _(if you have it) or _Wallet _and click _Request reimbursement_. If you haven’t already, connect the personal bank account where you’d like to receive the reimbursement. **Step 2: **Select _Mileage_ as the reimbursement type, choose the budget this request should be a part of and set the _Date of travel. _**Step 3: **Fill out the addresses you visited during your trip. If this is a one-way or roundtrip, you only need to select the origin and destination. You can also select multi-stop and add up to five intermediate stops between your start and end points. ![HC - Reimbursements Mileage01](https://brand.brex.com/m/64d9ecd01da33dcf/webimage-HC-Reimbursements-Mileage01.png) If weather, traffic, or construction caused you to take a different, longer path than what is listed on the map, you can alter the pre-populated distance in the _Distance_ field. **Step 4:** Based on the addresses you entered, Brex will generate your distance traveled (in miles or kilometers) and the reimbursement amount. **Step 5:** Enter a memo and an expense category and click _Submit_. ### In your app **Step 1:** When you open your Brex app, tap _Request reimbursement_ > _Request mileage_. If you haven’t already, connect the personal bank account where you’d like to receive the reimbursement. **Step 2: **Assign a limit to this request and set the _Date of travel._** Step 3: **Fill out the addresses you visited during your trip. If this is a one-way or roundtrip, you only need to select the origin and destination. You can also select multi-stop and add up to five intermediate stops between your start and end points. If weather, traffic, or construction caused you to take a different, longer path than what is listed on the map, you can alter the pre-populated distance in the _Distance_ field. **Step 4:** Based on the addresses you entered, Brex will generate your distance traveled (in miles or kilometers) and the reimbursement amount.** Step 5:** Enter a memo and an expense category and tap _Submit_. **Note: **Distance adjustment is not supported via the mobile app. ## Approve mileage reimbursement requests Account, card admins, and any other users with the [specific product capability](https://www.brex.com/custom-roles) will see a list of mileage reimbursements needing approval in _Tasks _> _Reimbursements._ On your app, these will appear in your _Inbox_. To approve a mileage reimbursement, click an expense, view details on the right, and click _Approve_. To request more information from the employee, click on the _Comments_ section to add a comment or _Remind about documentation _to receive reminders. After an account or card admin approves a reimbursement, the employee will be notified by email and can expect to receive the funds based on the payment settings of the entity. **Note: **Once a mileage reimbursement has been approved, it cannot be canceled. ## Mileage reimbursement payout Upon receipt of funding, Brex will process batched payouts to your employees. This means that if there are five approved reimbursements for $10 each for a single employee since the last payment cycle, that employee will see a single transaction for $50 to their bank account. The employee will receive communication of this payment and the reimbursements that contributed to the total $50 received.