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Scale AI saves 30 hours a month with Brex.


Scale AI initially chose Brex for a startup-friendly banking alternative and corporate card with no personal guarantee.

To ensure speed, boost control, and support their growth, they upgraded to Brex’s spend management solution.

Scale AI is now saving 30 hours/month on manual expense management with Brex’s auto-enforced policies and auto-generated receipts.

The Impact

30 hours

Saved per month on manual expense management

5 days

Saved on every month-end close


Scale AI is a fast-growing company on a mission to accelerate the development of artificial intelligence. They’ve built a data-centric solution for managing the entire machine learning lifecycle, and it’s used by leaders like Toyota, Instacart, PayPal, and Flexport.

Scale AI was founded in 2016 and graduated from Y Combinator’s Summer batch that year — since then it has grown to over 700 employees across the country and globally.


Starting with a team of four and a big dream to revolutionize AI, Scale AI wanted a one-stop shop for banking, corporate cards, and spend management that would help them grow their startup quickly and sustainably.

They also wanted a future-proof solution that would scale with them and suit their goals at every stage of growth, helping them innovate quickly and cost-effectively no matter how big their team got — or how many international markets they expanded into.

“As we grew, we wanted to enable employees to move fast and make decisions and not be blocked by chains of approval.”

— Alexandr Wang, founder and CEO, Scale AI


Scale initially chose Brex for a startup-friendly corporate card with no personal guarantee. With access to capital and a five-star mobile app to manage tasks, cards, payments, and expenses from anywhere, Scale was able to spend and grow fast.

However, as Scale grew, they were concerned about slowing down the pace of business. “As we grew, we wanted to be able to enable employees to move fast and make decisions and not be blocked by chains of approval that take a long time,” says Alexandr Wang, founder and CEO of Scale AI.

To ensure speed while boosting control and accountability, Scale upgraded to Brex’s advanced features to set spend limits for specific types of spend and keep every team compliant automatically.

“What I love about Brex is that they recognize that companies get too bureaucratic as they get bigger and can’t do their best work. They really solved that” says Alexandr. “The platform’s trust and verify model allows everyone to move quickly, while giving the org the control it needs.”

Scale AI’s latest stage of growth involves scaling into new global geographies. “We’ve been growing a lot internationally. Brex has really been an enabler because it’s a global platform that delivers global card acceptance,” says Alexandr.

global card asset


“We’ve been with Brex since our early startup days. They’ve helped us grow, and have grown with us,” says Alexandr. And, with advanced features from Brex, Scale AI now has an end-to-end solution for global spending that drives speed and compliance.

“With Brex’s AI-powered platform, our employees and managers are saving 30 hours per month on manual expense management,” Alexandr says. “ Brex automatically generates receipts and reminds employees whenever there’s something missing, reducing expense busywork org-wide and increasing our compliance.”

Scale’s finance team and managers use the platform’s budgets to enable employees to spend responsibly across all global entities. They pre-approve spending for specific purposes, trust that employees are empowered to do the right thing, and manage by exception with spend alerts for any out-of-policy or suspicious spend.

“We started with just the card, and then we went to card and light budgeting. Now we are using spend limits with flags for certain levels or kinds of spend,” says Alexandr. “Brex’s accounting automations are saving the finance team 20 hours per month and enabling us to close the books five days faster.”

“We’ve been with Brex since our early startup days. They’ve helped us grow, and have grown with us.”

— Alexandr Wang, founder and CEO, Scale AI

The extra layers of approvals that once slowed down Scale AI are no longer an issue. “Most people want to make the right decision for the company. Most people aren’t trying to go out of policy or do bad things. Empower is built on that,” says Alexandr. The trust and verify approach also gives Scale added confidence in today’s macro environment.

As some companies are pulling back on spend, Scale AI uses Empower to spend strategically without slowing down or policing every line item, because Empower has enabled a culture of financial discipline and accountability. And with the added visibility across global spend, Scale AI feels empowered to keep growing even in a volatile macro environment. “Brex helps us remain creative in this market with insights and time-saving automations that drive strategic spend,” says Alexandr.


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