How does Brex integrate with Xero?

Our integration with Xero offers better functionality than any other corporate card in the United States. It provides the following:

  • Hours saved each month through the automatic bank feed connection.

  • Improved reporting accuracy through expense data matches, which allow you to push receipts, memos, and category rules at the push of a button.

  • Greater accounting control through the ability to customize which data you want to flow from your Brex dashboard to Xero.

Brex integrates with Xero in two ways:

Bank feed

Each time you use your Brex card, transactions will automatically flow into your Xero account every 24 hours. With this option, the transaction date, amount, and merchant will appear in the Reconcile and Bank Statements sections of the Accounting tab on Xero.

This feature is on par with what you should expect from other corporate card providers. To set up the bank feed, please reach out to your Brex rep or our support team.

Read How do I add Brex to my Xero bank feed? to learn more.

Expense data (optional)

With this option, you have the ability to push your Brex expense data to Xero. Brex offers a suite of tools to automate this process and save you time.

Account and card admins will periodically select the date range they want to export and review all expenses and categorizations for accuracy. Once exported to Xero, the following details will be automatically matched with your transactions awaiting review under the Accounting tab:

  • Categorizations

  • Cardholder name

  • The last 4 digits of the card

  • Receipts

  • Transaction memos

Matching the expense records to the bank feed will automatically reconcile your spending and move the charges out of For review and onto your balance sheet. This gives you better data visibility and saves you hours on your end-of-month close.

Which options are right for you?

Some finance teams rely solely on the bank feed to manage their account. This means:

  • They rely solely on Xero to categorize their transactions.

  • Receipts and memos attached by cardholders do not make their way into Xero.

If you'd like to use the categorizations and expense data from the Brex dashboard, the Xero expense data push will complement your business. In this case, we recommend using both options together!

Each time you manually export your transactions from Brex, they'll be matched to the bank feed records automatically. You can then confirm whether these matches are accurate by clicking Match to the right of each transaction in the bank feed. You should not see any duplicates.

If you've already integrated another accounting software to Brex, the expense data push might not be right for you. Using the expense data push may result in duplicate transactions in your Xero account.

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