Brex has partnered with Fintua to bring automated, end-to-end VAT reclaim directly into the Brex platform, helping fast-growing companies recover tax on global spend without the manual effort.

The challenge: fragmented, manual VAT reclamation

As companies scale internationally, managing cross-border spend becomes increasingly complex. Organizations face a persistent and costly problem: significant VAT incurred on travel, software, events, and international transactions goes unclaimed because the process to recover it is fragmented, manual, and time-consuming.

Traditional VAT recovery approaches force finance teams to chase down invoices, validate documentation across jurisdictions, and navigate inconsistent submission requirements. This creates friction between finance, procurement, and operations and ultimately leaves real money on the table.

The integration: Brex and Fintua

The Brex and Fintua partnership addresses this by combining Brex's structured global spend data with Fintua's Recover solution for automated VAT reclaim. Together, they enable teams to identify and submit VAT refunds across multiple jurisdictions while dramatically reducing the manual work and errors that come with legacy approaches.

Here’s how it works. Brex provides enriched, structured spend and receipt data, giving Fintua's Recover solution the high-quality inputs needed to accurately identify reclaimable VAT. Fintua complements this with automated invoice extraction, real-time eligibility checks, documentation validation, claim generation, and multi-jurisdiction submission. The result is a seamless, end-to-end reclaim workflow, from spend capture in Brex to refund submission, with full visibility into refund potential at every step.

For example, imagine an employee books international travel and software subscriptions through Brex. Fintua Recover automatically identifies the VAT-eligible transactions, validates the documentation, and submits the reclaim. There’s no manual intervention required.

Breaking down silos between teams and systems

Brex + Fintua helps global finance teams gain visibility, improve efficiency, and collaborate more effectively:

• Finance teams: Gain full visibility into VAT reclaim potential across all global spend, with automated workflows that eliminate manual invoice chasing and improve refund accuracy.
• Procurement & AP teams: Benefit from automated documentation validation that reduces back-and-forth and ensures claims are submission-ready without adding to their workload.
• Finance leadership: Access a measurable financial benefit that directly improves the bottom line, with clear reporting on reclaim outcomes and refund value recovered.

Integration in action: Recovering VAT after a global offsite

A fast-growing tech company runs a multi-country leadership offsite, with expenses spanning hotel stays, catering, and software licenses across three jurisdictions — all paid on their Brex cards.

The automated reclamation workflow with Brex and Fintua:

1. Trigger event: Employees submit expenses through Brex; transactions are captured with enriched receipt and spend data.
2. Eligibility check: Fintua Recover automatically scans the transactions, identifies VAT-eligible spend, and flags reclaimable amounts by jurisdiction.
3. Documentation validation: Recover validates invoices and supporting documentation against each country's requirements, flagging any gaps for quick resolution.
4. Claim generation & submission: Validated claims are automatically generated and submitted to the relevant tax authorities across all three jurisdictions.
5. Visibility & tracking: Finance leadership receives a consolidated view of submitted claims, expected refund timelines, and recovered amounts all within their workflow.

Key benefits

Here’s how the Brex–Fintua integration saves time and money for finance teams looking to reclaim more VAT with less effort:

• Automated reclaim at scale: Fintua Recover eliminates the manual, fragmented processes that cause reclaimable VAT to go unclaimed, handling everything from extraction to submission automatically.
• Improved accuracy: Brex's enriched, structured spend data gives Fintua the high-quality inputs needed to validate claims correctly the first time, reducing errors and rejection rates.
• Global coverage: The integration supports VAT reclaim across multiple jurisdictions, making it practical for fast-growing companies with international spend footprints.
• Tangible financial returns: By maximizing eligible refunds and reducing the cost of the reclaim process itself, the partnership delivers a direct, measurable improvement to customers' bottom lines.

Learn more

Ready to start reclaiming VAT on your global spend? See how Brex and Fintua Recover can work for your team.

Book a demo →

For more resources, visit [Integration page] or learn more about Fintua Recover at fintua.com.